Safety Admin

Harder Mechanical Contractors • Phoenix, AZ

2d • Onsite

About The Position

Harder Mechanical is seeking a Safety Administrative Assistant for their corporate safety team at the Phoenix Central office. This role will provide administrative and document control support to the Arizona safety team. The ideal candidate will possess a high attention to detail, strong time management skills, and experience in dynamic team environments. The work schedule is Monday-Friday, 7:30 am to 3:30 pm, and the position is in-person.

Requirements

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder.
• Strong organizational skills.
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners.
• Ability to effectively interact with the construction industry personnel and home office staff members.
• Experience organizing, maintaining, and logging documents.
• Ability to maintain confidentiality.
• Previous successful experience in a construction office environment.
• Team mentality.
• 2-3 years in an administrative role.
• Experience in a construction environment or similar industrial setting.
• High school diploma required.

Nice To Haves

• Experience reading construction drawings a plus, but not required.
• Previous experience working in safety is a plus, but not required.

Responsibilities

• Provide administrative support to the Arizona Safety team.
• Responsible for data entry, maintaining filing systems, training coordination, safety team onboarding, and maintaining records.
• Support the safety team with data entry, tracking, and scheduling and coordinating meetings.
• Coordinate with other administrative team members to ensure a smooth onboarding experience for new hires.
• Coordinate safety training calendar, instructors, attendees and other logistics.
• Assist with the uploading, printing, and electronic filing of construction drawings or other documents related to jobsites and safety.
• Coordinate safety supply orders for all jobsites.
• Prepare and distribute daily/weekly communications including reports, invoices, transmittals, and various other documents.
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel.
• Maintain filing systems (electronic and physical) with a focus on document control.
• Support the team with material purchases and PO tracking.
• Help manage the safety app or other documentation in Prime.
• Report to the Corporate Safety Director, or as designated.
• Other duties as assigned.

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
• Generous retirement packages: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities and team environment that promotes individual growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED