Safety Admin

DeWitt Guam•Tamuning, GU

About The Position

The Safety Admin plays a crucial role in supporting the environmental, health, and safety (EHS) program. This position is responsible for maintaining accurate records, coordinating training, providing administrative support for safety initiatives, and assisting with field safety operations. The ideal candidate will have strong organizational and communication skills, with a background in administration, operations, or safety coordination, preferably within an EHS logistics, transportation, warehousing, moving, construction, or similar operational environment.

Requirements

2-4 years in an administrative, operations, safety or coordination role
Experience maintaining confidential records and tracking compliance related documentation
Basic working knowledge of workplace safety practices and applicable OSHA requirements.
General understanding of workplace injury reporting, incident documentation, safety inspections, and corrective-action tracking.
Exceptional organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to maintain organized electronic and physical records.
Ability to manage multiple assignments, deadlines, and follow-up items simultaneously.
Ability to handle sensitive and confidential information appropriately.
Strong written and verbal communication skills.
Ability to communicate professionally and effectively with employees, supervisors, management, vendors, medical providers, and outside business partners.
Comfortable working with employees in both office and operational/field environments.
Ability to work independently while effectively collaborating with Human Resources, Operations, and Management.

Nice To Haves

Previous experience with an EHS logistics, transportation, warehousing, moving, construction or similar operational environment preferred
Familiarity with Workers’ Compensation administration is preferred.

Responsibilities

Maintain accurate and up-to-date environmental, health, and safety (EHS) records, including Safety Data Sheets (SDS), incident reports, inspection logs, training records, and certifications.
Organize, maintain, and periodically review safety files to ensure readiness for internal audits and regulatory inspections.
Track safety and compliance metrics, including recordable incidents, near misses, training completion rates, and corrective actions.
Prepare concise weekly, monthly, and other periodic safety reports for management.
Assist with the administrative coordination of Workers’ Compensation claims, working with Human Resources, insurance representatives, medical providers, and management as appropriate.
Assist with documentation and coordination of return-to-work and modified-duty programs.
Schedule and coordinate new-hire safety orientations and ensure required acknowledgments, training records, and supporting documentation are properly maintained.
Maintain the company safety training calendar and monitor certification and training expiration dates.
Coordinate required training and recertification, including forklift, First Aid/CPR, Hazard Communication (HazCom), and other applicable safety training.
Provide administrative support for the Safety Committee, including preparing meeting agendas, documenting meeting minutes, maintaining records, and tracking assigned corrective or action items through completion.
Assist management with communicating safety policies, procedures, and workplace safety initiatives to employees.
Conduct routine workplace and facility walkthroughs to identify and document potential safety concerns.
Assist with periodic inspections of safety equipment and supplies, including fire extinguishers, eyewash stations, first-aid kits, and PPE, and maintain applicable inspection logs.
Support incident investigations by collecting employee statements, organizing documentation and evidence, and maintaining centralized files for incidents and corrective actions.
Monitor outstanding safety concerns and corrective actions and follow up with appropriate departments regarding completion.
Maintain inventory and coordinate purchasing of Personal Protective Equipment (PPE) and other safety-related supplies, while monitoring usage and applicable budget requirements.
Promote a positive workplace safety culture by encouraging employee awareness, participation, and compliance with established safety practices.