Risk and Insurance Specialist

Posillico Civil•Farmingdale, NY

3d•Onsite

About The Position

The Risk and Insurance Specialist supports the administration and management of Posillico’s corporate risk and insurance programs. The role coordinates insurance compliance activities, reviews and maintains insurance documentation, monitors vendor and subcontractor compliance, and analyzes information related to the company’s risk exposure. The Specialist works with the Risk Manager, CFO, Purchasing team, and project personnel to help ensure appropriate insurance coverage is in place, mitigate potential exposures, and effectively manage the company’s insurance programs. The position is based in Farmingdale, New York, and reports to the Risk Manager. Compensation is $65,000 to $75,000, commensurate with experience. Comprehensive benefits are offered to eligible employees.

Requirements

3–5 years of relevant administrative, insurance, or risk management experience preferred.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Strong attention to detail and ability to maintain accuracy in reviewing documentation, managing records, and tracking compliance requirements.
Excellent verbal, written, and interpersonal communication skills, with the ability to interact effectively with internal teams, vendors, subcontractors, and external partners.
Strong organizational and time management skills, including the ability to prioritize responsibilities, manage multiple tasks, and meet deadlines.

Nice To Haves

Experience in the construction industry, particularly construction insurance and related legal requirements, is a plus.
Bachelor’s degree in Risk Management, Insurance, Business Administration, or a related field preferred.

Responsibilities

Coordinate with the Purchasing team to collect required insurance documentation from vendors, suppliers, and subcontractors on time.
Review insurance certificates and related documentation for compliance with established insurance requirements.
Maintain accurate, current insurance records in Viewpoint and electronic Risk Management files.
Review project schedules, including weekly four-week look-ahead reports, to identify subcontractors scheduled to be on-site and address insurance compliance issues before work begins.
Review subcontractor requests and notifications in Viewpoint to verify required insurance coverage before project mobilization or work commencement.
Maintain and update the Vendor Master database with current insurance information and compliance status.
Monitor, communicate, and resolve vendor and subcontractor insurance deficiencies and out-of-compliance issues.
Assist the Risk Manager and CFO in evaluating corporate risk exposures, reviewing loss development trends, and assessing quantitative and qualitative factors that may affect the business.
Support administration and tracking of Posillico’s Insurance Program payments and related activities.
Assist with administration and management of corporate insurance programs, including renewals, documentation, and compliance activities.
Act as the primary contact for insurance compliance matters when the Risk Manager is absent, coordinating with internal teams and external parties as needed.
Maintain the monthly vehicle driver listing and support related insurance and risk management requirements.
Ensure risk management activities, reporting, and compliance requirements are completed accurately and by established deadlines.
Prepare reports, maintain supporting documentation, and assist with special projects and assignments.
Perform other administrative and operational duties in support of the Risk Management function as assigned.