RFP Project Coordinator

Marquette Associates•Chicago, IL

3d•Hybrid

About The Position

The role of the RFP Project Coordinator is to support the firm's business development and marketing efforts through the development and delivery of requests for proposals (RFPs), questionnaires, and related prospect materials. The duties include managing proposal timelines, drafting and editing responses, coordinating with internal subject matter experts, creating supporting materials, maintaining proposal content, and ensuring submissions meet firm and client requirements. The RFP Project Coordinator reports to the Director of Marketing and collaborates daily with the Marketing team and colleagues across the firm to develop accurate, timely, and high-quality deliverables. The position requires the RFP Project Coordinator to be organized, detail-oriented, a strong communicator, a collaborative team player, and capable of managing multiple projects and deadlines in a fast-paced environment.

Requirements

Bachelor’s degree in Business, Marketing, English, Journalism, Communications, Writing, or a related field
2+ years of experience in an RFP role; financial services experience preferred
Strong written and verbal communication skills, with the ability to present complex information clearly and concisely
Strong project management, organization, and time-management skills, including the ability to manage multiple deadlines and shifting priorities
Excellent attention to detail and commitment to accuracy, quality, and follow-through
Ability to work independently, take ownership of assignments, and solve problems
Responsive, flexible, and accountable when working with internal and external stakeholders
Strong interpersonal and collaboration skills with the ability to build productive working relationships
Proficiency in Microsoft Office and the ability to quickly learn new systems and applications
Comfortable using AI technology responsibly while maintaining confidentiality and reviewing outputs for accuracy

Nice To Haves

financial services experience preferred

Responsibilities

Coordinate the project management of RFPs, requests for information, questionnaires, marketing initiatives, and follow-up communications
Draft, edit, and tailor standard and custom responses to clearly address prospect questions and submission requirements
Create and format tables, charts, graphs, exhibits, and other supporting materials for RFP responses and related deliverables
Partner with internal subject matter experts to gather and validate information used in RFP and questionnaire responses
Review final materials for accuracy, completeness, grammar, formatting, word usage, and compliance with submission instructions
Ensure consistency with approved messaging, brand standards, regulatory requirements, and quality-control processes
Respond to prospect follow-up questions and coordinate additional information after submission
Maintain and improve the internal RFP content library by organizing approved responses, identifying outdated content, and coordinating updates with content owners
Use approved AI technology to support drafting, editing, content organization, and quality review while protecting confidential information and applying appropriate human oversight
Participate in team and firm projects and provide additional marketing or business development support as requested