RFP/GSA Administrator

Mooring Disaster Restoration and Commercial Construction•Benbrook, TX

5d•$75,000 - $85,000

About The Position

We’re looking for a meticulous, solutions-driven Contracts & RFP/GSA Administrator to support our growing business development and procurement operations. If you thrive in a fast-paced environment, enjoy managing high-level contracts and government bid opportunities, and love creating structure through organization and accuracy—this opportunity is for you. You’ll play a critical role in maintaining compliance, managing contract lifecycles, supporting GPO programs, and helping position our company for strategic growth opportunities. Company Overview Mooring is a third-generation, commercial disaster mitigation company with a commercial mitigation division (mitigate fires, floods, etc.), restoration division (reconstruction) and a remodel division (planned construction). We’re professionals working for professionals in major industries coast-to-coast, minimizing business downtime for our clients with transparent, efficient, and effective methods of mitigation, restoration, and remodel. Whether it’s damage from water, fire, mold, a natural disaster, or a refresh/rebrand—when you need us, we’re already there. These Core Values Drive Us Join a team where Family Values, Integrity, Humility, Boldness, and Excellence are more than just words—they’re the foundation of everything we do. Our mission is To Honor God Through Restoring Lives and Building Futures, and that starts with investing in our people. Here, you’ll find a purpose-driven career, a supportive team, and the opportunity to make a lasting impact. Choose a workplace where your values align with your work, and where every day is an opportunity to grow, serve, and succeed. Does the Following Describe You? We are looking for a humble, hungry, and smart individual who embodies our core values, maintains a positive attitude, and thrives in a team-oriented environment. The ideal candidate is analytical, organized, and proactive. This individual communicates professionally and empathetically, maintains strict confidentiality, anticipates deadlines before they become urgent, and remains calm under pressure while managing multiple priorities. Who We Want We are looking for a humble, hungry, and smart individual who embodies our core values, maintains a positive attitude, and thrives in a team-oriented environment. You are highly organized, detail-oriented, proactive, and calm under pressure. You communicate professionally, think critically, and enjoy solving problems before they become issues. You can manage multiple deadlines simultaneously while maintaining exceptional accuracy and confidentiality. You’re comfortable working across departments, analyzing complex information, and building positive relationships with vendors, stakeholders, and leadership teams.

Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, Legal Studies, or a related field preferred; equivalent experience considered
3–5 years of experience in contract administration, procurement, business development, or related fields
Experience with government procurement processes and bid management strongly preferred
Advanced proficiency in Microsoft Office Suite, especially Excel, Word, and database management tools
Experience with CRM systems, contract management software, and reporting tools
Strong written and verbal communication skills with the ability to coordinate across departments
Exceptional attention to detail and ability to manage competing priorities effectively
Strong analytical, organizational, and problem-solving abilities
Ability to maintain confidentiality and professionalism in high-level business operations

Nice To Haves

Experience working with SAM.gov and federal/state/local procurement portals
Knowledge of GPO operations, membership renewals, and procurement compliance standards
Familiarity with contract lifecycle management and vendor negotiations
Experience supporting executive leadership or high-level operational teams
Background in construction, restoration, healthcare, or government contracting industries
Proven success improving operational processes and administrative efficiencies

Responsibilities

Manage and maintain MSA databases, ensuring contract accuracy, compliance tracking, and timely renewals
Review contract terms, identify discrepancies, and coordinate modifications with legal and procurement teams
Research and evaluate government and private-sector bid opportunities through portals including SAM.gov
Monitor bid calendars, submission deadlines, and opportunity pipelines for business development teams
Manage annual GPO membership renewals, documentation, compliance requirements, and fee coordination
Prepare weekly and monthly reports related to contracts, CRM activity, procurement status, and upcoming actions
Maintain organized filing systems and contract documentation processes
Support vendor relationship management and contract negotiations
Track contract performance metrics, deliverables, and compliance requirements
Assist with process improvement initiatives to increase efficiency and reduce administrative delays