RFP Analyst

Jackson Healthcare • Alpharetta, GA

23h • Onsite

About The Position

The RFP Analyst is responsible for leading the creation, management, and compliance review of proposals and documents by leveraging advanced AI tools and compliance practices. This role manages the end-to-end proposal process while utilizing AI-enabled content generation to deliver timely, compliant, accurate, and persuasive materials. The RFP Analyst serves as liaison between automation technologies and subject-matter expertise, supporting government contracting, healthcare staffing, and business development efforts.

Requirements

• Bachelor’s degree in related field
• 3–7 years of experience in proposal development, government contracting, or compliance
• Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Teams
• Working knowledge of Salesforce or relative CRM systems
• Working knowledge of document management systems
• Strong knowledge of RFP/RFQ processes, FAR/DFARS clauses, and federal/state procurement rules
• Proficient in prompt engineering and AI content curation.
• Ability to effectively manage multiple competing priorities in a fast-paced environment
• Proficient in Adobe, SharePoint, Monday.com, Salesforce, or similar platforms.
• Excellent communication skills - both oral and written
• Ability to build strong business relationships at all levels
• Strong interpersonal skills
• Strong attention to detail
• Strong organizational and time management skills
• Ability to work independently and collaboratively
• Solid critical thinking and creative problem-solving skills
• Ability to consistently meet goals, commitments, and deadlines
• Ability to work with sensitive information and maintain confidentiality
• Ability to adhere to and exhibit the Company Values at all times

Nice To Haves

• Previous experience in healthcare staffing, locum tenens, or professional services contracting preferred
• Previous experience with AI tools (ChatGPT, CoPilot, Loopio, or equivalent)
• Previous experience with small business utilization requirements (MWBE, HUBZone, SDVOB, etc.) preferred
• Previous experience creating compliance matrices and risk mitigation strategies preferred
• APMP Certification preferred

Responsibilities

• Maintain and train the AI content library, including boilerplate responses, corporate narratives, resumes, and case studies
• Generate initial drafts of technical and management proposals, responses to RFP/RFQs, and marketing materials using AI tools
• Standardize prompts, workflows, and templates to maximize speed, consistency, and quality of AI outputs
• Monitor emerging AI tools and recommend upgrades to improve efficiency and competitiveness
• Interpret RFPs, RFIs, and task orders to extract all requirements and evaluation criteria
• Build and maintain compliance matrices for submissions
• Review AI-generated drafts for accuracy, completeness, and compliance with instructions, FAR/DFARS clauses, and state/federal requirements
• Ensure adherence to proposal best practices, internal SOPs, and regulatory frameworks
• Act as compliance liaison with subcontractors and partners, ensuring their contributions meet all requirements
• Manage the end-to-end proposal process from kickoff, drafting, compliance checks, reviews, finalization, and submission
• Collaborate with SMEs, Solution Architects, recruiters, and business development staff to refine content
• Oversee formatting, graphics integration, and version control of all documents
• Track proposal pipeline milestones using platforms such as Monday.com, Salesforce, SharePoint, or Kimedics
• Prepare standardized narratives such as transition plans, staffing models, subcontracting utilization, and past performance write-ups
• Lead pink, red, and gold team reviews—ensuring content is clear, compelling, and compliant
• Provide coaching to internal staff on AI prompt usage and compliance practices
• Develop best-practice guides, playbooks, and checklists for proposal development
• Capture lessons learned after each bid and update the AI library accordingly
• May work on special projects or other duties as assigned

Benefits

• Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions)
• Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance)
• Paid parental leave
• Company sponsored 401k plan with company matching
• PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure
• Tuition reimbursement for continuing education
• An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level