RFP Manager

Effective School Solutions•New Providence, NJ

About The Position

The RFP Manager is responsible for reviewing all Requests for Proposals (RFPs) from current partner districts and prospective school districts, evaluating the criteria of each RFP to help make a go/no-go decision, writing compelling proposals, collecting all required resources for each submission, collating each submission, and submitting proposals. In this role, the successful hire will work closely with members of the clinical, data, operations, and sales team to gather information and data and draft a compelling narrative while managing multiple submission deadlines. This individual will be a skilled writer with a passion for mental health, K-12 education, and a proven track record of drafting winning RFPs.

Requirements

Strong writer and editor with at least 3-5 years of RFP/grants writing experience.
Ability to ask the right questions to gather compelling information, building a narrative about mental health and ESS’s programming.
Independent worker who does not need to be micromanaged to meet critical deadlines.
Extremely organized with experience managing others to fulfill important benchmarks and deadlines.
Ability to quickly establish rapport, build credibility, and create partnerships at all levels within a company.
Adaptable and organized leader who can toggle between multiple priorities and urgent deadlines.
Self-motivated and able to take initiative to drive results in a fast-paced environment.
Low ego and thrives in a highly collaborative company.

Nice To Haves

Experience within the K-12 industry is strongly preferred.

Responsibilities

Lead the end-to-end RFP process by analyzing requirements, identifying key components, and coordinating cross-functional input to develop high-quality, compelling responses.
Establish and drive a standardized internal RFP process, including leading proposal kickoffs, working sessions, and review cycles to ensure alignment and efficiency.
Author and refine RFP responses to support both the retention of existing district partnerships and the acquisition of new business opportunities.
Utilize project management tools and best practices to ensure all submissions are completed accurately and delivered on time.
Partner cross-functionally, including with clinical teams, to gather impactful data and insights that strengthen proposal content.
Strategically manage and prioritize a pipeline of renewal/rebid and new business opportunities to support organizational growth.
Build and maintain a centralized RFP content library (e.g., Loopio, SharePoint) to improve consistency, scalability, and efficiency across submissions.
Track, analyze, and document feedback from RFP outcomes to continuously improve future responses.
Maintain accurate tracking of RFP activity, status, and outcomes within Salesforce.
Manage and develop an RFP Coordinator, providing guidance, oversight, and performance support.