Revenue Recognition Manager

The Young Women's Christian Association of Kalamazoo, Mich•Parchment, MI

14h•$0 - $60,000•Onsite

About The Position

With general guidance from the Director of Grant Management, the Revenue Recognition Manager leads the organization’s billing and revenue recognition function as a member of the accounting team. The role manages billing and related monthly and periodic financial reporting and invoicing for ILC and other departments, and owns the processes, controls, and timelines needed to recognize revenue accurately and on time. The manager serves as a liaison to Vice Presidents, Directors, and program staff to communicate accurate financial and compliance information for accounts receivable and budget planning. The role coordinates revenue and receivables components of audits and site visits, supports general accounting and reporting, advises on labor distribution and other functional expense allocation charts, maintains expert knowledge of government and private billing processes, and serves as backup to the Staff Accountant. The position implements the YWCA’s Mission, Purpose, and One Imperative and reports to the Director of Grant Management. The position is based in a YWCA-assigned building, with occasional work at off-site locations and events, frequent travel to off-site locations, and possible outdoor events. Work is usually conducted in a quiet environment and involves frequent sitting or remaining stationary, movement, hand and finger dexterity, and communication. Occasional physical activities include lifting or moving more than 20 pounds, climbing, balancing, bending, stooping, kneeling, or crawling. The employee may occasionally encounter outdoor weather, wet or humid conditions, odors, and bloodborne or airborne pathogens or infectious materials. A computer and tablet are specified as equipment used.

Requirements

Bachelor’s degree in accounting or another finance-related field.
At least three years of progressively responsible accounting experience, including billing, accounts receivable, or revenue recognition.
Knowledge of accounting principles, procedures, and best practices, including generally accepted accounting principles.
Understanding of cost accounting, private and government grant administration, grant budget development, and accounts receivable.
Advanced proficiency in Microsoft Excel and accounting software packages, including report building.
Ability to manage deadlines, work under pressure, and work effectively in team situations.
Strong project management and leadership skills.
Strong oral and written communication skills, including the ability to explain financial information to staff without financial training.
Demonstrated ability to work with people of diverse backgrounds.
Acute attention to detail and ability to calculate figures and amounts such as ratios and percentages.
Strong organizational, problem-solving, and analytical skills, with the ability to manage priorities and workflow.
Commitment to excellence, high standards, and the organization’s mission.
Ability to build rapport with people at all organizational levels and respond effectively to sensitive inquiries or complaints.
Ability to perform the described essential functions, including occasional lifting or moving of more than 20 pounds; reasonable accommodations may be made.

Nice To Haves

Experience in a nonprofit setting.
Master’s degree in accounting or a related field.
Proficiency with Blackbaud Financial Edge.
Knowledge of childcare tuition billing and/or medical provider billing.

Responsibilities

Manage ILC billing, including DHHS, tuition reimbursement, CACFP, and CAPE, as well as reimbursement claim submissions, payment posting, accounts receivable follow-up, and reimbursement management.
Lead the agency’s revenue cycle initiative by setting billing calendars and deadlines, establishing standards, monitoring metrics such as days in accounts receivable, claim denial rates, and collection rates, and reporting results and recommending improvements to finance leadership.
Act as a liaison between Finance and ILC and assigned departments or programs, supporting management needs.
Coordinate and support medical billing.
Oversee verification of account coding for appropriateness in relation to assigned grants and contract expenditures, fiscal commitments, and approved budgets.
Conduct billing for other programmatic services as assigned.
Serve as the practice expert and primary resource for Dreamery billing processes and procedures and other program billings.
Analyze billing and claims for accuracy and completeness, submit claims to funding entities, follow up on issues, and use various systems to follow up on claims.
Maintain contact with site directors and teachers to obtain and analyze attendance and additional child attendance information for billing documentation and processing.
Manage monthly revenue recognition, including journal entries, analysis, and ad hoc reports.
Prepare and analyze weekly and monthly revenue and reimbursement reports and parent agreement contracts in coordination with practice leadership.
Reconcile balance sheet accounts related to receivables.
Process cash receipts and ensure appropriate revenue recognition.
Ensure billing operations follow department protocols and applicable federal, state, and payer regulations, guidelines, and requirements.
Review, improve, implement, and maintain billing and revenue recognition policies, procedures, and internal controls.
Work with the Director of Grant Management, Director of Finance, and program staff to implement accounting and finance recommendations and systems.
Lead verification of funding for childcare and medical programs and grants.
Collaborate with ILC to identify discrepancies and delinquent accounts.
Prepare timely and accurate expenditure reports and invoices for assigned grant and contract expenditures and provide financial reporting as necessary.
Partner with the Director of Grant Management to coordinate revenue and receivables components of the annual financial statement and federal awards audits, Form 990 preparation, and funder audits and site visits, including work papers, recommendations, and corrective actions.
Support accounting personnel with general accounting and reporting as needed.
Provide backup for accounts payable processing.
Train and educate staff on billing requirements and procedures.
Comply with applicable local, state, and federal requirements, certifications, and regulations, as well as organizational policies and procedures.
Assist with related special projects and perform other related duties as assigned.
Follow Association policy for required reporting of child abuse, elder abuse, suicide, and homicide; safeguard confidential information; represent the Association positively; work cooperatively with participants, staff, volunteers, contractors, and vendors; and participate in professional networks as required.