Revenue Division Coordinator

Gulf Shores, City of•Gulf Shores City Hall, AL

2d•Onsite

About The Position

Under general supervision, this role is responsible for collecting delinquent tax revenues and business license payments, processing current business license and tax payments, and ensuring compliance with municipal code for the issuance of business licenses and other related licenses and regulatory permits. The position involves daily processing of payments, auditing specific license and tax holders, and providing information to the public and other agencies. It also includes administrative tasks such as record maintenance, report generation, and website updates.

Requirements

Bachelor’s degree in accounting or related field preferred; and/or Three to four years of related experience; or Any combination of education, training and experience which provides the required knowledge, skill, and abilities to perform the essential functions of the job.
Alabama Local Tax Institute of Standards and Training-Desired
Principles and practices of accounting.
Principles and practices of municipal taxes.
Recordkeeping, report preparation, filing methods and records management techniques.
Standard business arithmetic, including percentages and decimals.
General office procedures, policies and practices, as well as basic knowledge of computers and other general office equipment.
All computer applications and hardware related to performance of the essential functions of the job.
City policies and procedures.
Municipal codes, policies and regulations governing license and permit programs.
Research techniques for business activities to assure compliance with license and tax requirements.
Implementing knowledge of record keeping and accounting practices.
Using tact, discretion, initiative and independent judgment within established guidelines.
Researching, compiling and summarizing a variety of informational and statistical data and materials.
Communicating clearly and effectively, both orally and in writing.
Organizing work, setting priorities, meeting critical deadlines and following up on assignments with a minimum of direction.
Interpreting and applying licensing rules and regulations and City policies and procedures.
Establish and maintain effective working relationships with co-workers and the public.
Communicating orally and in writing with internal staff, citizens and other departmental staff to give and receive information in a courteous manner.
Acts with integrity.
Takes accountability for their actions and follows through on commitments.
Will ask questions when learning new tasks or unsure of processes.
Approachability and works well in a team environment.
Addresses challenges promptly, seeks solutions, and remains calm under pressure.
Has the ability to adapt to change.
Add, subtract, multiply and divide whole numbers, common fractions and decimals.
Write routine reports and correspondence.
Define problems, collect data, establish facts and draw valid conclusions.

Nice To Haves

Bachelor’s degree in accounting or related field
Alabama Local Tax Institute of Standards and Training

Responsibilities

Processes business license and tax payments made by check and credit card daily into Citizenserve and deposit checks electronically into the bank or prepares for bank deposit.
Reviews and approves journal entries for posting into Tyler.
Processes refunds and penalty waiver requests.
Ensures lodging, sales and all other business licenses and taxes are properly reported and collected.
Audits alcohol license and vapor tax holders.
Performs Liquor Tax audit by comparing monthly ABC liquor reports and payments received by mail.
Audits business license fees owed and tax delinquent invoices.
Final review of business license applications and issues invoices for payment.
Ability to back-up all positions, if needed.
Back-up to Revenue Supervisor.
Compiles program information and prepare reports.
Provides statistical and general license information to the public, city departments and other government agencies.
Performs related administrative tasks, maintains records of City revenue, audits preparation of paperwork on refunds and signs as final approval prior to supervisor approval, composes correspondence, coordinates mailout notices throughout the year, generates routine revenue reports, processes deposits, and enters and posts in accounting system.
Update business listings, forms, applications and other information on the city website.