Wisconsin Union Revenue Coordinator

Universities of Wisconsin • Madison, WI

5d • Hybrid

About The Position

Under the general direction of the Revenue Financial Manager, this position will assist with the invoicing function for the Wisconsin Union, a $50+ million annual operations comprised of more than 100 responsibility centers and over 5700 revenue and expense accounts. The WI Union receives revenue from a broad variety of business activities and systems, including a multitude of restaurants, markets and cafes, hotels and guestroom services, catering, large conference services and management, meeting rooms, retail stores, recreational centers, print shop, craft shop, movie theater, performing arts theater, art galleries, outdoor rentals, Hoofer (outdoor recreation programs), Wisconsin Union Directorate (student programming board), Wiscard (UW debit card), photo ID, membership, and organizational fund-raising sources.

Requirements

• 2 years of Accounting experience or Associates Degree in Accounting or Finance
• 2 years of invoicing experience
• Experience with Excel

Nice To Haves

• Experience with EMS.
• Experience with Workday using: Cash Sales, ISD, Manual Journals and Customer Invoices.
• Experience working with multiple POS systems at one time: Transact Reporting, CloudPOS, AudienceView, Opera, ActiveNet, RecHub, EventsAIR, Shopify, Aloha, Payment Insider, SinglePoint, Cashnet or FreedomPay
• Experience with PCI Compliance for both in person and web sales.
• Experience working with multiple payment types.
• Knowledge of Collections process, policies and procedures.

Responsibilities

• Preparing all buildings that fall under UW Conference & Events for invoicing.
• Help to invoice both internal and external customers for various buildings under UW Conference & Events
• Process internal transfers in Workday for the invoicing for Union South Hotel
• Help to process internal transfers in Workday for Conference registrations
• Be the main point of contact for setting up new customer accounts in Workday
• In charge of processing and posting online credit card payments for UW Conference & Events
• Oversee the collection of outstanding invoices in Workday for all WI Union invoices
• Provide backup to other WI Union Revenue staff for Cash Sales in Workday
• Demonstrate professionalism by establishing and maintaining effective working relationships with supervisors, department managers, co-workers, student staff, campus partners and external customers.
• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• May train staff on financial processes and best practices
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• Reallocates expenses to appropriate funding strings

Benefits

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS)pension fund

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree