Restoration Project Coordinator

Bulley & Andrews • Chicago, IL

2d

About The Position

The Restoration Project Coordinator supports project teams by providing timely, accurate, and meaningful project and financial information. The role is responsible for accounts receivable collections, Procore data entry, preparing monthly payment requests, and coordinating subcontractor change orders, payments, contracts, waivers, and affidavits. The coordinator works with project teams and subcontractors to maintain project records, process invoices and billing documents, and support the administration of restoration projects.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience, or an equivalent combination of education and experience.
• Professional, organized, and customer-focused.
• Strong computer knowledge and proficiency with Microsoft Office.

Nice To Haves

• Associate’s degree in Communication, Business, or a related field is highly preferred.

Responsibilities

• Use word processing and spreadsheet software to prepare or update reports and documents.
• Update and ensure the accuracy of databases for prime contracts, projects, and subcontracts.
• Coordinate and communicate with the project team and review payables, including subcontract, purchase agreement, contract documents, and change orders.
• Coordinate subcontractor invoices and billing packages through collection, review, processing, and distribution of necessary documents.
• Request certificates of insurance from subcontractors via Jones in Procore after a subcontract is issued.
• Procure documents such as bid bonds, waivers, permits, certificates of insurance, and AIA contracts as needed.
• Set up Procore projects after award with current drawings and specifications.
• Create owner and subcontractor change orders as needed.
• Support subcontractors using Procore, including helping them navigate the program, enter schedules of values, and bill or invoice.
• Handle accounts receivable collections, Procore data entry, and preparation of monthly payment requests.
• Coordinate subcontractor change orders, payments, contracts, waivers, and affidavits.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability coverage
• Optional pet insurance
• 401(k) retirement savings plan with company match
• Flexible spending accounts
• Paid time off
• Eleven annual holidays
• An extra day off for the employee’s birthday
• Two volunteer PTO days
• Opportunity to participate in company-led volunteer events
• Annual bonus incentive eligibility
• Cell phone reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED