Restoration Project Coordinator

Bulley & Andrews • Chicago, IL

3d

About The Position

The Restoration Project Coordinator supports project teams by providing timely, accurate, and meaningful project and financial information. The role is responsible for accounts receivable collections, Procore data entry, monthly payment requests, and coordinating subcontractor change orders, payments, contracts, waivers, and affidavits. The coordinator also helps administer subcontractor invoices and billing packages, maintains project and contract databases, procures required project documents, and supports subcontractors using Procore.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience, or an equivalent combination of education and experience.
• Professional, organized, and customer-focused.
• Strong computer knowledge and proficiency with Microsoft Office.

Nice To Haves

• Associate’s degree in Communication, Business, or a related field.

Responsibilities

• Use word-processing and spreadsheet software to prepare or update reports and documents.
• Update and maintain accurate databases for prime contracts, projects, and subcontracts.
• Coordinate and communicate with project teams and review payables, including subcontract, purchase agreement, contract documents, and change orders.
• Coordinate the collection, review, processing, and distribution of subcontractor invoices and billing package documents.
• Request certificates of insurance from subcontractors through Jones in Procore after a subcontract is issued.
• Procure documents such as bid bonds, waivers, permits, certificates of insurance, and AIA contracts as needed.
• Set up Procore projects after award with current drawings and specifications.
• Create change orders for owners and subcontractors as needed.
• Assist subcontractors with Procore, including navigating the program, entering schedules of values, and billing or invoicing.
• Support accounts receivable collections and prepare monthly payment requests.
• Coordinate subcontractor change orders, payments, contracts, waivers, and affidavits.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability coverage
• Optional pet insurance
• 401(k) retirement savings plan with company match
• Flexible spending accounts
• Paid time off
• Eleven annual holidays
• An additional day off for the employee’s birthday
• Two volunteer PTO days
• Opportunity to participate in company-led volunteer events
• Annual bonus incentive
• Cell phone reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED