Resource Support Assistant

Seyfarth Shaw LLP

2d•Hybrid

About The Position

The Resource Support Assistant performs a variety of support and/or administrative duties for assigned attorneys working in a fast-paced Labor & Employment practice. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

Requirements

High School Diploma or equivalent certificate
2-4 years of law firm secretarial experience required
Typing speed/accuracy: 70 wpm with accuracy
Proficiency in Microsoft Programs (Word, Outlook, Excel, PowerPoint)
Excellent grammatical, proofreading and spelling skills
Ability to work well within a team setting
Ability to act independently and make sound decisions within the scope of the position's responsibilities.
Excellent troubleshooting, problem resolution, and follow through skills in order to oversee and complete assignments/tasks from inception to completion.
Familiarity with Carpe Diem, Chrome River, IRM, document management systems or similar technology

Responsibilities

Draft, input, revise and finalize routine correspondence, memoranda and other legal documents
Proofread documents and check for appropriate formatting, spelling, grammar and context
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos
Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files
Manage busy and complex attorney and team calendars. Coordinate and manage depositions, mediations, client meetings, team meeting schedules and calls
Maintain client contact information through Outlook and InterAction
Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system
Prepare documents and packages for mail, messenger, and overnight delivery
Enter attorney time and send time entry reminders
Coordinate and follow through on requests and projects with other support departments (e.g. word processing, reception, records department, office services, conflicts department, finance, billing, etc.)
Prepare and process expense reports, and vendor invoices in Chrome River
Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences, client meetings and travel arrangements
Complete other duties and projects as assigned