Resource Manager

Hampton University•Hampton, VA

15h•Onsite

About The Position

Hampton University's Scripps Howard School of Journalism & Communications Resource Manager supports the administrative, organizational and clerical activities of the Office of the Dean. The Resource Manager serves as office manager for the Office of the Dean and is responsible for providing intermediate to advanced administrative support, as well as the management of the Dean's calendar, procurement of office supplies, submission of expense reports and invoices, travel arrangements, event planning and other matters assigned by the Dean or Assistant Dean.

Requirements

Excellent communication (fluent in the English language) and organizational skills.
Ability to work independently and as part of a team.
High energy and commitment to excellence and completion of assignments on time.
Must possess strong verbal and written communication skills.
Willingness to support a diverse population of students.
Ability to work in a high energy, participatory and collegial environment, multitasking, and managing multiple projects simultaneously and effectively.
A collaborative and congenial attitude.
Proficiency in Microsoft Office.
Capability to adapt to new technologies.
Bachelor’s degree preferably, or equivalent with a minimum of three years administrative experience, or the equivalent combination of education, professional training and experience

Nice To Haves

Preferably media savvy and possess a general understanding of the media industry.

Responsibilities

Perform general office/administrative tasks such as preparing correspondence for Dean's signature; writing and composing grammatically correct memoranda; collating and assembling documents; accepting and delivering interdepartmental correspondence and other documents across campus, photocopying / emailing correspondence and reports.
Preparing requisitions in coordination with Assistant Dean.
Use principles of good customer service to answer telephone, screen, direct calls, take and relay messages accurately and provide adequate information to callers.
Schedule appointments, coordinate meetings, maintain the school calendar both manually and electronically.
Provide daily schedule to Dean at the beginning of each day.
Record and distribute minutes in designated meetings (e.g. monthly faculty meetings).
Operate a computer to view, enter, edit, format, revise, print, process and distribute information; plan, create and produce a variety of written materials such as forms, correspondence, manuals, contracts, agreements, lists, charts, reports, records, schedules, templates, flyers, collateral materials and other documents of similar complexity.
Prepare travel arrangements and appropriate documents for approval.
Plan and organize school events in coordination with Dean, Assistant Dean, assigned faculty and students.
Act as first point of contact for visitors, including ensuring they are welcomed and directed to the correct location for meetings. (Provide parking passes for visitors, as needed)
Manage booking of the Robert P. Scripps Auditorium and other school facilities (e.g. classrooms).
Monitor and maintain office equipment, monitor the availability of supplies and order as needed, control inventory relevant to reception area, order supplies by submitting requisitions or ordering electronically, preparing budget transfers as needed.
Keep office space and reception area organized and orderly.
Establish, maintain, and update electronic and physical files, records, accounts and other information as needed to support and document functional operations and activities.
Set up and maintain follow-up files.
Act as first point of contact with students in completing forms.
Assign tasks as necessary for work study students.
Adhere to all University policies and procedures related to faculty and staff conduct.
Maintain consistent and punctual attendance.
Maintain excellent verbal, written communication and organization skills.
Work collaboratively with the school’s faculty and staff.
Additional administrative duties may be assigned as needed.