Freelance Resource Manager/Scheduler - Post Production

WPP Production•New York, NY

3d•Hybrid

About The Position

The Studio Planning & Resourcing Manager is the operational backbone of WPP Production's North American studio. This role ensures the right talent is in the right place at the right time - managing resource scheduling across multiple teams, offices, and disciplines while keeping the studio running smoothly day-to-day. From onboarding freelancers and managing suite assignments to curating internal communications and supporting senior leadership, this person is a critical connector across people, process, and production. We are looking for a freelancer to join our team starting ASAP.

Requirements

Prior experience in a production, post-production, or studio operations environment
Demonstrated experience across scheduling, finance, timesheet management, and billing systems
Experience sourcing and managing freelancers across multiple disciplines and locations
Strong understanding of post-production workflows and talent skillsets
Exceptional organisational and multitasking skills- able to manage competing priorities across teams and time zones
Strong interpersonal and relationship-building skills across all levels of staff and external partners
Clear and written and verbal communication
Ability to work in a fast-paced, high-volume environment with shifting priorities
A proactive, solutions-oriented mindset with strong attention to detail
Experience creating or managing internal newsletters or studio communications
Prior experience training or mentoring coordination staff
Familiarity with WPP or agency production environments

Responsibilities

Schedule and assign studio resources across all NA teams, including edit and audio suites in the NY location and virtual collaboration rooms, based on in-person sessions and project requirements
Source and resource freelancers across all post-production disciplines, offices, and regions, including availability outreach and coordination with regional hubs as needed
Provide financial justifications for freelancer usage and input timesheets as required
Lead vendor and freelancer onboarding, and maintain strong working relationships with all staff and freelancers across NA
Develop and maintain a thorough understanding of the skillsets of all staff and freelancers, keeping department reels, rates, contact details, and addresses current and accurate
Manage a high-volume communications cadence, including two daily stand-ups, and email correspondence
Liase with the Experience Associate and Facilities Director to coordinate the NY guest sheet, lunch/coffee orders, client call rooms, and other logistics
Establish, maintain, and enforce operational workflows to ensure studio efficiency and effectiveness
Train resource coordinators and incoming staff on scheduling systems and processes
Compile a monthly list of aired projects for the Managing Director and curate and distribute the monthly internal newsletter
Support the Managing Director, EP, and department leads of WPP Production