Resource Assistant - Temporary/Full Time; 6181-401-T

Catholic Charities Brooklyn and Queens•New York, NY

1d•Onsite

About The Position

Catholic Charities Brooklyn and Queens has been providing quality social services for over 125 years, offering numerous programs for various age groups and those with mental illness. The Outreach and Community Services division assists individuals and families by providing information, resources, and limited financial aid, operating 20 Food Pantries that distribute millions of meals annually. Thousands of clients receive emergency care, referrals for financial needs, and short-term management through these centers. The Resource Assistant will manage office operations and bookkeeping, oversee billing systems, supervise clerical staff, manage the physical plant, and coordinate maintenance of premises and equipment. This role provides input to the Community Outreach Director for budget decisions and is responsible for developing procedures. The Resource Assistant provides essential support functions for the program, embracing an integrated system of care where staff holistically assess client needs and connect them with necessary services, whether internal or external to the agency.

Requirements

High School Diploma
Two years Business experience including office management, word processing, data entry and basic accounting required.
Ability to travel through the five boroughs as needed.
Ability to work extended hours as needed (early morning appointments, evenings and Saturdays).
Must be able to occasionally lift and/or move up to 25 pounds.

Nice To Haves

Bilingual Spanish-speaking a plus.

Responsibilities

Maintain and coordinate general office services.
Ensure all program equipment including photocopier, fax machine, computers, & printers are in working order.
Maintain an accurate and orderly record keeping system of financial and office records.
Set up, organize, and maintain confidential files and agency documents.
Monitor, order, & purchase supplies.
Prepare check requests; maintain spreadsheets of program expenses to remain within program budgets.
Act as liaison with Accounting Department and the Administrative Specialist.
Responsible for the weekly Petty Cash Summary in order to keep an accurate and steady cash flow system.
Maintain and oversee accounts payable, accounts receivable and petty cash funds; responsible for preparation or monitoring of check requests, cash receipts deposit.
Oversees and monitors financial records of clients.
Monitor the completion of staff timesheets, personnel cards, processing of staff insurance claims, payroll authorizations, reports of any incidents/accidents on the premises in a timely manner.
Assist with program activities/special projects that promote the overall health and well-being of clients.
Assist in answering phone messages from the community and outside callers, some of which are placed by a psychiatric population, receiving referral questions and all other calls in a courteous manner.