Administrative Assistant - Full Time; 2229-401-A

Catholic Charities Brooklyn and Queens•New York, NY

22h•Onsite

About The Position

The Administrative Assistant is responsible for maintaining the program in the area of administrative support, bookkeeping, preparing program and participant check requests, and oversight of petty cash. The position requires bookkeeping duties as well as clerical functions.

Requirements

High School Diploma or GED.
Two years secretarial experience, which includes one year experience in office administration, data entry and basic accounting required.
Computer & organizational skills, ability to work in a team, and an understanding of all clerical functions.
Ability to travel to other sites within the five boroughs as needed.
Able to work evening hours.
Must be able to occasionally lift and/or move up to 25 pounds.

Nice To Haves

Bilingual (English/Spanish) Preferred.

Responsibilities

Bookkeeping duties.
Prepare check requests and pay program bills.
Prepare and keep track of household financial assistance expenditures.
Set up, organize and maintain confidential files and agency documents.
Type reports & correspondence.
Set up & dismantle meeting space.
Monitor, order & purchase supplies.
Operate & maintain in working order the switchboard, photocopier, fax machine, computers & printers.
Accurately take messages, route calls and greet visitors. Mail distribution.
Create forms, file & copy as necessary.
Act as a messenger.
Assist with program activities/special projects