Residential Coordinator / Administrative Support

EBSCO Industries Inc•Panama City Beach, FL

1d•Onsite

About The Position

Alys Beach is a master-planned 158-acre beach community in active development that includes luxurious private dining, recreation and retail amenities and experiences, vacation rentals and several signature annual events. With our purpose driven by excellence in accountability, commitment, integrity, passion, respect and unity, our employees are the foundation behind the beauty and design of Alys Beach. Alys Beach offers an industry leading compensation plan, medical/dental/vision benefit plans beginning on day one; including life insurance and other ancillary benefits, profit sharing and employee perks. We are seeking a dedicated, and proactive Residential Coordinator to join our team. The successful candidate will be responsible for various home management tasks and coordination services requests to ensure smooth operations in our community.

Requirements

High School Diploma or GED
Experience using Microsoft Office

Responsibilities

Position requires a high sense of urgency while being detailed oriented.
Correspond with homeowners, employees, vendors on all matters.
Acquire, establish, set up and maintain a positive working relationship with various vendors.
Phones, answering, assigning, providing, tracking, and following up requests for services.
Emails, answering, responding, assigning, tracking, and following up in a timely manner.
Key issuance, issue, log, track, follow up in accordance with the Key SOP.
Maintenance connection, creation, assigning, tracking, closing, reassigning, and follow up of work requests, projects, and preventative maintenance.
Assign daily reoccurring work orders.
Enter, schedule, and dispatch work orders. If vendor is required, contact vendor.
Overseeing the timely and successful completion of maintenance requests.
Keeping organized work orders, related emails, record expenses, inventory items, and complete work orders daily.
Software, usage of Microsoft Outlooks, Excel, and Word.
Run required reports and create reports upon requests.
Monitor, manipulate, and operate engineering work order system.
Function as liaison to field personnel.
Adhere to and uphold company policy within department.
Dispatch orders to maintenance personnel through Breezeway software.
Adhere to turn around times from maintenance orders to completion for maintenance employees.
Perform additional duties as requested by management.
Assist other Dispatch office personnel as needed.
Purchasing supplies, parts, and tools and needed for department or work orders.
Keep and track credit cards and accounts for all purchases.