Residency Program Coordinator

Conifer Health Solutions • Palm Springs, CA

1d

About The Position

The Residency Coordinator directs the day-to-day activities of the Emergency Medicine, Internal Medicine, Neurology or Neurosurgery Residency Programs, in conjunction with the physician program directors and GME office. Currently AOA accredited transitioning to ACGME in July 2016. The programs are new and their first class matriculated July 2015.

Requirements

• At least 10 years of relevant work experience
• Excellent organizational skills, attention to detail, excellent communication skills (verbal and written)

Nice To Haves

• Bachelor’s Degree, preferably in Business Administration or Healthcare Administration (Applicants with an acceptable combination of relevant experience and education that provides the required knowledge and abilities may be considered).
• Experience working with Medical Residency programs highly desirable.
• Experience working with New Innovations or other residency management system highly desirable.

Responsibilities

• Manages the recruiting activities for the residency program.
• Manages Electronic Residency Application System for (ERAS) program applicants; provides access for faculty interviewers, screens candidate files.
• Plans and executes candidate interview days to include scheduling of candidates and faculty.
• Prepares and submits rank list by deadline date.
• Prepares and submits new hire paperwork for onboarding.
• Plans departmental orientation for each program.
• Provides assistance to the program directors to maintain current AOA accreditation, along with moving towards ACGME accreditation.
• Prepares materials for site visits.
• Updates AOA Opportunities website (currently); ADS for ACGME (future)
• Prepares required documents for internal reviews.
• Create and maintain resident didactic schedule including securing space, speakers, ordering food and documentation of attendance.
• Schedules in-service exams and proctors where applicable.
• Completes credentialing packets for off-site rotations.
• Arranges for appropriate elective rotations for residents.
• Populates evaluation tools in New Innovation which include resident evaluation of faculty, resident evaluation of rotation, faculty evaluation of resident, semi-annual evaluations of residents, evaluation of program by resident, evaluation of program by faculty, final written evaluations of residents and evaluations of residents by multiple evaluators.
• Attends monthly GMEC meeting and documents minutes.
• Schedules and attend CCC and PEC committee meetings and maintains documentation from each meeting.
• Creates and populates rotation schedule in New Innovations system for both programs.
• Runs gap reports on New Innovation.
• Prepares required duty hour, evaluation, and procedure reports; analyzes data for resident compliance with process and for trainee and program compliance (AOA and ACGME).
• Prepares annual Opportunities (AOA) and GME Track online information on programs and residents.
• Documents verification of training for medical specialty boards for each resident as per the requirements of each specialty board.
• Maintains all alumni files.
• Updates information on residency website.
• Attends monthly Residency Coordinator meeting with GME Manager and other facility coordinators.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree