Residency Program Coordinator

Corewell Health • Grand Rapids, MI

20h • Hybrid

About The Position

This is a hybrid role that requires onsite presence 1–2 days per week on average, with the needed flexibility to be onsite more frequently based on residency program needs. Occasional weekend hours are also required to support key program events such as graduations, retreats, and special meetings. As a Residency Program Coordinator, you’ll play a vital role in the success of our Family Medicine, Geriatrics, and Emergency Medicine residency programs, while also flexing to support additional programs as needed — serving as a trusted partner to program leadership, faculty, and residents while helping ensure accreditation excellence, operational efficiency, and an outstanding training experience. The role provides administrative support to the Residency Program Director in the development, implementation and management of residency program operations. Corewell Health is committed to cultivating and investing in its team members, fostering an interconnected, collaborative culture where all are encouraged to bring their whole selves to work, and advocating for equity in patient care and within the organization.

Requirements

• High School Diploma or equivalent
• 2 years of relevant experience

Nice To Haves

• Associate's Degree

Responsibilities

• Provide administrative support to the Residency Program Director in the development, implementation and management of residency program operations.
• Document maintenance designed to ensure continued accreditation by the Accreditation Council for Graduate Medical Education (ACGME)
• Assists the Program Director in preparation for accreditation site review
• Provide administrative support to faculty committees
• Provide administrative support to Program Director
• Monitor and assist in preparation of budget
• Notify Finance of monthly payments to teaching faculty
• Monitor deposits and disbursements
• Coordinate schedules necessary for the daily operation of the residency
• Publish monthly schedule and coordinate updates when changes in rotations occur
• Organize residency related committees, meetings, and conferences, to include scheduling rooms, catering, audio-visuals and other meeting needs
• Maintain logs and records of residency statistics, and generate appropriate reports
• Maintain and monitor resident and faculty evaluations
• Maintain and update resident database
• Assist residents and teaching faculty with preparation of handouts and other teaching materials
• Coordinate recruitment process by using the ERAS System based on Program Director’s guidelines, prepare rank order lists, schedule interviews, preparation of marketing materials and brochures, and other related activities
• Verify that resident credentials, certifications and licenses are kept current
• Assist in orientation of new residents
• Coordinates special projects and/or programs for Program Director and other teaching faculty, which may include, but is not limited to data entry, transcription, correspondence, agendas, meeting minutes, calendars and scheduling, and travel arrangements
• Assist residents on general training program related issues

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance, pet insurance
• Traditional and Roth retirement options with service contribution and match savings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED