II - CHI

UTHealth Houston•Houston, TX

8d•Onsite

About The Position

The Children's Heart Institute at UTHealth Houston is seeking a Residency/Fellowship Program Coordinator I/II to oversee residency and fellowship program operations, including recruitment, scheduling, accreditation compliance, curriculum management, and resident/fellow support. This role serves as a key liaison for faculty, residents, and fellows while ensuring graduate medical education program requirements are met.

Requirements

High School Diploma or equivalent required
3 years of related experience required
Employees must permanently reside and work in the State of Texas.

Nice To Haves

Experience in an academic setting preferred
May substitute required experience with equivalent years of education beyond the minimum education requirement.

Responsibilities

Provides administrative oversight for all residency and fellowship related items, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.
Ensures compliance with departmental policies and procedures and also ensures compliance with all residency/fellowship program requirements. This includes, but is not limited to submitting duty hour reports to the GME Office, collecting and tracking evaluations of the residents, faculty and program, and ensuring compliance regarding any house staff moonlighting or other professional activities outside the scope of the program.
Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences.
Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training.
Creates and edits departmental residency training manual.
Oversees all aspects of the resident/fellow recruitment process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines.
Implements all required modules of the residency management software, to include the management and reporting of data as well as user training for program faculty and residents/fellows.
Develops and maintains program letters of agreement for all required rotations at outside institutions.
May be assigned routine budget or financial responsibilities by supervisor.
Performs other duties as assigned.

Benefits

100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Retirement/pension plan
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care