Residency/Fellowship Program Coordinator

Duke Careers•Durham, NC

2d•$45,661 - $73,140•Hybrid

About The Position

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations. In conjunction with the Department Chair, Division Directors, Program Directors, and lead GME Program Coordinator(s), the Program Coordinator shares in the implementation and compliance of all aspects of the management and administration of the Graduate Medical Education programs. The Program Coordinator may perform duties including but not limited to the administration and management of the training programs as well as planning and coordinating academic, operational, and financial activities; assist in the development, implementation and ongoing compliance with the programs’ goals and objectives, monitor and bring to attention any changes in national fellowship or residency national requirements, and provide sound guidance and advice regarding significant fellowship or residency program issues.

Requirements

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires one year of experience in program administration or involving academic, instructional or counseling activities or an equivalent combination of relevant education and/or experience.

Responsibilities

Acquire knowledge of current rules, regulations and institutional requirements (Board, ACGME, Duke GME, etc).
Develop a thorough knowledge of fellowship and residency data bases to enhance training program and divisional efficiency. Train personnel in use of such systems as required. Annually update the databases.
Participate in the creation, design and publishing of all recruitment material sent to prospective trainees and posted on the respective websites. Develop a thorough knowledge of and be able to disseminate information regarding requirements of the AAMC National Resident Ranking Program (NRMP).
Organize/support the annual recruitment of fellows and/or residents within those requirements.
Develop a thorough knowledge and facility in the use of the ERAS national database and Thalamus for trainee recruitment.
With the leadership of GME program coordinators, have shared responsibility for management of the assigned training programs (residency and/or fellowship).
Provide management assistance to other GME Program Coordinators, Program Directors, other faculty, residents, & other departmental or divisional staff by clarifying organizational and departmental policies, standards, operational procedures, and guidelines.
Provide appropriate leadership and guidance, in conjunction with the Director and GME Program Coordinator(s), for the overall operation of the training Programs.
Assist in the management of the programs’ operational activities.
Ensure that educational goals and objectives are defined, disseminated and met as directed by the academic curriculum of each program.
Represent the divisions and the department on required hospital/institutional/national committees.
Participate in the Institutional GME Committee and attend required meetings.
Manage/co-manage the monthly and semi-annual evaluations process of all trainees directly involved with trainee education.
Design and administer the program's educational curriculum and compile necessary data for continuous quality improvement and accreditation.
Ensure fellow/resident education and compliance with national, hospital, departmental and program policies.
Communicate with the trainees and the Divisional and Department Leadership regarding departmental and program activities.
Prepare and disseminate fellowship and residency program information.
May manage the program's budget and approve expenses. Act as purchasing agent for all materials.
Organize team meetings and activities as required.
Collaborate with other divisions and departments.
Interface with the Institutional office of GME and work with the Designated Institutional Official.