Residence Manager - Brooklyn

HEARTSHARE HUMAN SERVICES OF NEW YORK • New York, NY

3d • $66,300 - $66,300 • Onsite

About The Position

We are currently recruiting for multiple Residence Manager opportunities across various locations. Interested candidates may apply to one or more locations by submitting their resume through the corresponding link(s) listed below. Candidates will have the opportunity to indicate their preferred work location(s) during the application process. See the locations below and apply today! East 18th Street, Brooklyn, NY, 11226 Canarsie Res, 1441 East 92nd St., Brooklyn, NY, 11236 120th/Pattner, 150-39 120th Ave., Jamaica, NY 11434 Giannattasio Res, 1501 Bay Ridge Ave, Brooklyn, NY, 11219

Requirements

• High School Diploma/GED required
• Minimum two years supervisory experience in a residential program
• Five years' experience in developmental disabilities or related field
• Work varied shifts
• Must work at least one weekend day per workweek
• Valid NYS Driver's License required

Nice To Haves

• Bachelors or Masters degree preferred

Responsibilities

• Ensure the residence is in compliance with all applicable regulations and organizational policies and procedures.
• Develop and submit monthly schedules to the Coordinator and DOP ensuring adequate coverage based on needs and publishing bi-weekly to staff
• Complete monthly inventory, purchase necessary food and supplies with approved vendors. Ensure that the residence is stocked with items that meet the dietary needs are met. Reconcile orders with deliveries, sign and send invoices to central office
• Manage the facility’s petty cash, reconcile biweekly and ensure proper documentation and utilization of funds.
• Ensure documentation and reporting of incidents in a timely manner. Submit reporting and notifications as needed, including but not limited to quarterly submit trends, SCIP forms etc.
• Develop observation schedule in accordance with agency standards, publish and upload schedule and observation forms to SharePoint. Follow up and review observations as they occur
• Ensure the maintenance of the facility, complete monthly agency maintenance checklist, conduct daily inspection to determine cleanliness, hazards, etc. Ensure proper documentation and submit work orders as needed for repairs
• Develop fire drill schedules according to regulatory standards, review drills as they occur and ensure appropriate paperwork is processed as needed
• Implement systems to ensure that programs meet and exceed all regulatory standards and that program staff follow all state and federal regulations, as well as Heartshare’s internal policies and procedures.
• Ensure that programs satisfactorily pass both internal Heartshare surveys and OPWDD surveys/audit and that no 45- or 60-day letters are issued
• Recruit, hire and train residential staff according to regulations and agency guidelines. Prioritize hiring by partnering with Human Resources to provide timely feedback and updates
• Ensure staff receives appropriate certification/recertification as needed. Provide recommendations for training to further develop skills and keep track of attendance and completion
• Complete staff evaluations and performance reviews according to the agency policies and procedures
• Manage employees time and attendance, review and approve timecards, vacation and other requests in Paycom
• Conduct daily review of PrecisionCare (Pcare), ensure timely completion and coordinate with Services Support Coordinator (SSC) team to monitor compliance and prevent overuse of DCE
• Develop and publish community inclusion calendar monthly. Review inclusion logs weekly to ensure they are documented appropriately
• Ensure medical and clinical meetings occur according to the agency expectations and standards. Determine how appointments need to be scheduled based on the medical meetings, ensure they occur and are scheduled as needed. Record and provide meeting notes and follow up on recommendations as assigned
• Participate and follow up on recommendations from Day Program and Life Plan Meetings
• Daily check for occurrence, if occurrences exist review for accuracy, and complete needed follow-up, i.e. notifications made, medical follow up completed etc.
• Monthly ensure that items needed to close out occurrences are present, i.e., investigation summary, statements, etc.
• As needed submit items to SRC to answer investigator and SRC recommendations, field and address any questions that arise. Submit SCIP forms, trends and other documents as needed. As needed attend SRC meetings to address specific concerns.

Benefits

• Rewarding Work in a team environment.
• Paid vacation, sick, personal days, and holidays.
• 403(B) retirement plans with employer contribution.
• Health, dental, vision and life insurance.
• Employee Assistance Program (EAP).
• Flexible spending account (Dependent Care, Medical, Parking, and Transit).
• Employee Appreciation Programs and Events.
• Tuition Assistance Program.
• Professional Development opportunities.
• Gympass Discount
• Verizon Wireless Discount.
• BJs Membership discount.
• Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED