Research Support Specialist - Psychiatry

UIOWA•Iowa City, IA

About The Position

The Department of Psychiatry at the University of Iowa is seeking a Research Support Specialist to assist investigators with navigating, preparing, and administering research grants and contracts. The role independently submits financial and material reports and schedules to granting agencies and supports the finance team through budget monitoring, establishing fiscal controls, allocating funds, and initiating or approving financial transactions. It also performs administrative support to ensure the smooth functioning of the research office, including organizing and facilitating meetings and events, serving as a local site coordinator, and acting as a resource to other administrative staff. The position supports research in a department whose work spans a range of psychiatric disorders and disciplines.

Requirements

Bachelor’s degree or an equivalent combination of education and experience, plus one year of administrative experience.
Knowledge of NIH rules and regulations.
Experience with grant budget preparation and monitoring.
Experience in grant accounting and management.
Extensive proficiency with Microsoft Office programs, including Outlook, Word, PowerPoint, and Excel.
Ability to process information accurately and with attention to detail.
Knowledge of and ability to apply policies and practices for planning and administering a budget.
Ability to communicate effectively and use tools and techniques to transmit, receive, and interpret information.
Demonstrated ability to provide high-quality customer service in a deadline-driven environment.
Demonstrated experience working effectively in a welcoming and respectful workplace environment.
Demonstrated ability to work independently, take initiative, and proactively identify opportunities for improvement.

Nice To Haves

Experience with manuscript preparation and submission.
Knowledge of University practices, rules, and regulations.
Ability to work in a fast-paced environment.
Proven ability to multitask, prioritize, and coordinate multiple duties.

Responsibilities

Assist investigators in finding, exploring, and obtaining external and internal research funding.
Prepare, navigate, and administer research grants and contracts.
Support multiple research studies and help develop plans for future grant submissions.
Independently prepare and submit financial and material reports and schedules for the University and granting agencies.
Evaluate and review Requests for Proposals (RFPs).
Analyze, monitor, and report data, information, and reports.
May initiate and approve workflow transactions.
Monitor compliance with contract and grant terms in accordance with University policies and state and federal regulations.
Perform administrative support tasks for research, which may include organizing and facilitating meetings and events, responding to inquiries, recruiting research participants, monitoring research protocols, collecting, analyzing, and managing data, serving as a local site coordinator, and maintaining website content.
Communicate and serve as a liaison with external funding agencies in support of research.
Communicate with the Division of Sponsored Programs and Grant Accounting offices and assist the Research Support Manager with year-end reporting and audit questions.
Support preparation of private-industry-sponsored funding opportunities.
Support the transfer of research funding from other institutions for new faculty.
May provide functional or administrative supervision of staff, including direction, assignments, feedback, coaching, and counseling.
May supervise students or staff.