Research Support Specialist

IMS Legal Strategies, LLC • Los Angeles, CA

just now • Hybrid

About The Position

The Research Support Specialist plays a critical role in supporting litigation and market research projects by ensuring the accuracy, quality, and presentation of client-facing deliverables. This position is responsible for proofreading, formatting, and finalizing complex documents, while also providing administrative and operational support to the research team. This role is ideal for a detail-oriented professional with experience working on complex, document-intensive deliverables—particularly in legal, professional services, or research environments—who takes pride in producing polished, high-quality work under tight deadlines. This is a hybrid position requiring 2-3 days of in office work.

Requirements

• Bachelor’s degree required, or equivalent combination of education and relevant experience
• 3+ years of professional experience in a legal, professional services, or research environment
• Demonstrated experience working with complex, document-heavy deliverables
• Advanced proficiency in Microsoft Office 365 particularly Word with advanced formatting of long documents (styles, footnotes, tables of contents, line numbering, track changes); Excel using structured data formatting and table creation; and PowerPoint with production of polished, client-ready presentations
• Exceptional attention to detail, with strong proofreading and editing capabilities
• Strong organizational and time management skills, with ability to manage multiple priorities independently
• Excellent written and verbal communication skills

Nice To Haves

• Experience working with legal or litigation-related documents
• Familiarity with citations, footnotes, and legal-style cross-referencing
• Prior experience in a law firm or professional services environment
• Experience providing administrative or operational support within a team setting

Responsibilities

• Prepare, proofread, and format reports, presentations, exhibits, and related materials to ensure accuracy, clarity, and consistency
• Review content for grammar, formatting, and substantive accuracy, ensuring all deliverables meet professional and litigation-ready standards
• Verify citations, footnotes, and cross-references for completeness and accuracy across all materials
• Apply advanced formatting techniques to complex documents, including use of styles, numbering, tables of contents, and tracked revisions
• Conduct background research on survey methodologies, litigation-related topics, and other subject matter to support client deliverables
• Assist team members in compiling and organizing research materials for projects
• Manage multiple assignments simultaneously in a fast-paced, deadline-driven environment
• Collaborate effectively with internal teams, clients, and vendors
• Take ownership of assigned tasks and proactively identify opportunities to improve efficiency and document quality.
• Perform additional duties and special projects as assigned
• Provide administrative support to the research team, including calendar coordination, travel arrangements, and expense reporting
• Support office operations such as coordinating shipments, managing supplies, liaising with vendors, and assisting with facilities-related needs
• Coordinate meetings and events, including scheduling, logistics, materials preparation, and on-site support

Benefits

• Competitive compensation package
• 401K match
• Flexible PTO
• 12 paid holidays
• Robust Health & Welfare Benefits including medical, dental, vision, HSA, short term disability, long term disability, and life insurance, all with generous company contributions
• Career development programs supported through an integrated Learning Platform
• Talent Identification Program to recognize and reward our high performing, high potential team members through career growth opportunities and unique development experiences

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level