Research Program & Operations Coordinator

University of Toronto•Toronto, ON

1d•CA$76,577 - CA$97,928•Onsite

About The Position

The Faculty of Arts & Science is seeking a Research Program & Operations Coordinator to support research and academic initiatives within the Department of Ecology & Evolutionary Biology. This role will focus on the administration and coordination of a major NSERC CREATE graduate training program involving multiple Canadian universities and external partners (60%), and provide broader research administrative support to faculty members (40%). The position reports to the Chief Administrative Officer.

Requirements

Advanced College Diploma (3 years) in public administration, research administration, or a related field or acceptable combination of equivalent experience.
Minimum five years relevant experience supporting graduate trainee programs or initiatives in a university, research, government, healthcare, or similar environment.
Demonstrated experience coordinating multiple projects and competing priorities, including tracking deliverables, managing timelines, and supporting diverse stakeholder groups to achieve project objectives within established deadlines.
Demonstrated experience supporting research administration, grant-funded initiatives, or academic programs, including coordinating project activities, monitoring milestones, and ensuring adherence to funding and reporting requirements.
Demonstrated experience coordinating meetings, events, workshops, and stakeholder communications, including logistics management, agenda development, materials preparation, and follow-up action tracking.
Demonstrated experience maintaining project records, preparing activity and financial reports, and supporting compliance requirements.
Demonstrated experience drafting, editing, and formatting reports, presentations, correspondence, and other research-related materials for a variety of audiences.
Demonstrated ability to analyze information, interpret and apply policies, procedures, and guidelines, identify issues and risks, and exercise sound judgment in developing recommendations and solutions.
Strong organizational and project coordination skills, demonstrated through the successful management of multiple assignments, competing deadlines, and detailed administrative processes with a high degree of accuracy and attention to detail.
Excellent interpersonal, written, and verbal communication skills.
Demonstrated ability to work effectively both independently and collaboratively in a fast-paced environment.
Advanced proficiency with Microsoft 365 platform particularly Excel, Word, PowerPoint, Outlook and SharePoint.

Nice To Haves

Bachelor's degree in public administration, research administration, or a related field
Experience supporting NSERC or other Tri-Agency funded programs

Responsibilities

Coordinate all activities related to the CREATE graduate training program.
Support grant administration and reporting.
Maintain project records.
Facilitate meetings and communications.
Ensure compliance with relevant policies and procedures.
Support research operations through the coordination of academic events, field activities, research communications, and stakeholder engagement.
Contribute to the successful delivery of research programs and initiatives.
Scheduling day-to-day project activities
Maintaining project records and informing stakeholders of project progress
Coordinating meeting schedules, agendas, materials, action and follow-up items
Maintaining information on digital platforms
Assessing needs and contributing to the planning of research goals
Delivering presentations to promote programs, opportunities and/or initiatives
Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
Directing the activities of casual staff