Research Program Manager - School of Public Health

Washington University in St. Louis • Indianola, IA

1d • Onsite

About The Position

The Research Program Manager is a full-time position responsible for managing the administrative, grants, and regulatory backbone of the Irie Research Team’s research portfolio. The Program Manager ensures that sponsored projects, subawards, and study operations are executed efficiently; that IRB and compliance processes are accurate and on-time; and that the team has strong systems for tracking deliverables, documentation, and communication. This role partners closely with the Principal Investigator and supports coordination across staff, student research assistants, and external collaborators. May supervise student employees and research assistants.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Project Management Or Research (3 Years)
• Microsoft Word or equivalent spreadsheets, and presentations, Adobe Suite programs for progress reports, oral presentations, and publications.
• ClickUp as the source of truth for work tracking and meeting preparation.

Nice To Haves

• Three years of project management, grants management, or research experience.
• Experience supporting NIH or other federal grant submissions, including multi-site collaborations and subawards.
• Experience creating administrative systems (SOPs, templates, trackers, meeting rhythms).
• Experience supervising or coordinating student employees or junior research staff.
• Demonstrated ability to translate ambiguous requests into concrete tasks, timelines, and deliverables.
• Experience using ClickUP which is the platform used by the team or similar productivity/task-tracking platforms.
• Master's degree

Responsibilities

• Implement and manage all aspects of studies/protocols under the direction of study investigators.
• Manage grants administration and sponsored projects.
• Coordinate preparation, tracking, and submission of grant applications, subaward packages, and sponsor-required documentation.
• Build and maintain reliable trackers for active and pending awards, key personnel, partner contacts, and reporting requirements.
• Manage subaward workflows end-to-end, including budgets, biosketches, scopes of work, and required institutional forms.
• Support sponsor communication and follow-up, escalating risks and delays as needed.
• Draft study materials, including protocol, intervention materials, and surveys.
• Draft, submit, and manage IRB documentation, including renewals, amendments, continuing reviews, and supporting materials.
• Maintain regulatory records and internal compliance tracking to ensure deadlines are met.
• Serve as responsible for BSS/IRB protocol management and documentation for compliance with best practices and requirements of regulatory agencies.
• Develop and maintain systems for required reporting, deliverables, data sharing, and sponsor documentation.
• Maintain high-quality internal documentation (SOPs, templates, checklists) to improve consistency and reduce operational risk.
• Monitor participants to include documentation and reporting of any adverse events; monitor study protocols to identify any problems or management issues and recommend modifications as appropriate.
• Develop and maintain timelines and milestone trackers for active studies and administrative workstreams.
• Proactively monitor deadlines, identify slippage early, and propose recovery plans.
• Serve as a liaison with external research partners and support communication between study team members.
• Support meeting logistics, agendas, and follow-up for the PI and team.
• Use ClickUp as the source of truth for work tracking and meeting preparation.
• Track decisions, action items, owners, and deadlines to ensure follow-through.
• Assist the study investigators with other tasks associated with the daily operations of the study as needed.
• Support file organization, team infrastructure, and institutional transitions (e.g., file migration, folder naming conventions).
• Formalize proposed training protocols for research staff and assist in the hiring, training and ongoing evaluation of staff.
• Supervise staff and students involved in the study; assure CITI training requirements, request HRPO approval for adding research team members, grant limited access to participant data, and monitor progress of their assigned tasks.
• Use Microsoft Word or equivalent spreadsheets, and presentations, Adobe Suite programs for progress reports, oral presentations, and publications.
• Work with communications staff and management to create communications plans for projects in the portfolio.
• Conduct searches in academic search databases.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level