Research Coordinator - CEDA Pathway - Occupational Therapy Denton

Texas Woman’s University•Denton, TX

About The Position

The Research Coordinator manages the day-to-day implementation of the grant-funded CEDA Pathway. The role coordinates community developmental screening events, serves as the primary contact for participating families and community partners, organizes graduate trainees, supports referral navigation and family follow-up, maintains secure project data and records, monitors grant milestones, and assists with purchasing, reporting, and compliance activities. The coordinator ensures that project activities are completed efficiently, accurately, and in accordance with university, IRB, and grant requirements. Work is performed under general supervision, with performance based on completion of assignments and results obtained. The position reports to the Associate Director of the Denton Campus - SOT. Graduate students or temporary project personnel may receive scheduling and operational guidance from the coordinator. The minimum education requirement is a bachelor’s degree in health sciences, behavioral or social sciences, education, rehabilitation sciences, public health, healthcare administration, research administration, or a related field. An equivalent combination of relevant education and experience may be considered. A master’s degree may be preferred but is not required. Three to five years of related work experience is required. Regular and reliable attendance during scheduled university work hours is an essential function. The employee may travel locally and must be able to work occasional evening or weekend screening events. Work is normally performed in a typical interior work environment. Employees must follow applicable university, federal, and state information security, privacy, human-subjects, and safety requirements.

Requirements

Bachelor’s degree in health sciences, behavioral or social sciences, education, rehabilitation sciences, public health, healthcare administration, research administration, or a related field; equivalent relevant education and experience may be considered.
Three to five years of related work experience.
Knowledge of research or grant-funded project coordination principles and practices.
Knowledge of community-based health, education, early childhood, rehabilitation, or human-services programs.
Knowledge of data confidentiality, human-subjects protections, and secure recordkeeping practices.
Knowledge of project documentation, progress monitoring, and grant-reporting requirements.
Knowledge of developmental screening, referral processes, and community-based services for young children and families.
Knowledge of culturally responsive, family-centered, and health-equity principles, along with office procedures, purchasing, and records management.
Ability to coordinate multiple activities, timelines, community sites, stakeholders, and event logistics.
Skill in maintaining databases, spreadsheets, participant records, and tracking systems.
Skill using Microsoft Office, including Excel, Word, Outlook, and Teams, and ability to learn Qualtrics or other research databases.
Skill in preparing reports, data summaries, meeting materials, and project documentation.
Clear, professional communication with families, childcare personnel, students, faculty, healthcare providers, and community partners.
Ability to identify operational problems, analyze available information, and implement appropriate solutions within established procedures.
Skill in coordinating referral follow-up and documenting barriers to accessing services.
Ability to manage multiple priorities, deadlines, locations, and documentation requirements with limited day-to-day supervision.
Ability to establish collaborative relationships and communicate with diplomacy, cultural responsiveness, professionalism, and sensitivity when working with families.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive participant and research information.
Ability to work independently and consult the Project Director when clinical, compliance, or project decisions require it.
Ability to adapt to changing schedules, family needs, community-site conditions, and project priorities.
Ability to provide operational direction to graduate students and temporary project personnel.
Ability to travel locally and work occasional evening or weekend hours for community screening events.
Regular and reliable attendance at the University during scheduled workdays and hours.

Nice To Haves

A master’s degree may be preferred but is not required.

Responsibilities

Coordinate day-to-day implementation of the CEDA Pathway and ensure activities, timelines, grant milestones, and deliverables are completed as planned.
Plan and manage community-based developmental screening events, including scheduling, coordinating space and equipment, preparing materials, communicating with families, organizing workflows, and supporting on-site operations.
Serve as the primary point of contact among families, childcare centers, community partners, faculty investigators, graduate trainees, healthcare providers, and university offices.
Coordinate faculty-supervised referral navigation and family follow-up; document referrals and service connections and identify barriers to evaluation and intervention services.
Maintain accurate, secure, audit-ready project records and databases covering enrollment, screening, referrals, follow-up, trainee participation, and grant benchmarks.
Coordinate graduate trainee schedules, training, competency documentation, screening-event participation, and training-hour records.
Support compliance with university, IRB, human-subjects research, confidentiality, and data-security requirements.
Prepare progress reports, data summaries, tables, meeting materials, and documentation for grant reporting, quality improvement, presentations, and scholarly dissemination.
Manage project purchasing, supplies, inventories, event materials, local travel documentation, and reimbursement processes in accordance with university and grant requirements.
Participate in project-team and community-partner meetings, training sessions, and quality-improvement activities.
Assist with developing family education materials, event procedures, tracking tools, and project workflows.
Support recruitment and outreach with childcare centers, families, and community organizations.
Coordinate virtual meetings, telehealth follow-up, and other remote project activities as needed.
Contribute to conference presentations, manuscripts, and dissemination materials by organizing project information and preparing summary data.
Attend occasional evening or weekend screening events and travel locally to participating community sites as needed.
Perform other project-related duties assigned by the Project Director that are consistent with the position’s purpose and grant objectives.