Heart Institute - Research Admin Coordinator, Dr. Susan Cheng Lab
About The Position
The Research Administrative Coordinator works under the direction of academic leadership in the assigned research area. The role supports budgetary and fiscal management and reporting for research programs and operations, coordinates academic activities, assists with UKG and/or faculty effort recording and reporting, and serves as a liaison to internal departments and external philanthropic and academic organizations. The coordinator provides administrative support for the research area's operational and administrative activities. Responsibilities include supporting budgets and fiscal reporting; coordinating academic office-management systems; maintaining calendars, deadlines, meetings, travel arrangements, and reimbursements; ordering research supplies; preparing correspondence and presentation materials; serving as a contact for the Office of Research Administration; applying regulatory, licensing, and organizational requirements; supporting academic leadership and faculty projects; tracking HR compliance and training; coordinating seminars and meetings; and assisting with grant administration, literature searches, and manuscript preparation as needed.
Requirements
- High school diploma or GED required.
- Two years of experience supporting research and academic administration required.
- Proficiency in Word, PowerPoint, and Excel.
- Ability to work independently, set priorities, and manage multiple tasks with attention to detail.
- Excellent language skills and understanding of invoicing, budget reconciliation, grants, manuscript, and abstract guidelines.
- Strong verbal and written communication, computer, organizational, personnel, and time-management skills.
Nice To Haves
- Bachelor's degree related to research preferred.
Responsibilities
- Support budgetary and fiscal management for operations in the assigned area under the direction of Directors, Managers, and Principal Investigators; may help create and maintain research program budgets and generate requested monthly fiscal and physician billing reports.
- Coordinate academic administrative and office-management systems; edit policy and procedure manuals and disseminate announcements, policies, and procedures.
- Maintain event calendars and deadlines, schedule meetings, arrange travel, and submit travel reimbursements.
- Order research supplies and ensure they are covered by research projects and/or grant funding.
- Compose correspondence, NIH reviews, and letters of recommendation; may prepare course syllabi, presentation materials, and related information.
- Serve as a point of contact between departmental administrators and the Office of Research Administration.
- Apply federal and state regulatory and licensing requirements, organizational bylaws and rules, and policies and procedures; assist with implementing new regulatory and compliance policies and procedures.
- Assist academic leadership and faculty with daily activities, project management, and strategic academic planning; may track project metrics.
- Track HR compliance and regulatory activities for research staff, including HR files, new-hire paperwork, and compliance training coordination.
- Coordinate academic activities, seminars, lectures, and meetings.
- Follow office-management procedures and comply with CSMC administrative regulations and requirements.
- May assist Principal Investigators with completing and submitting federal and non-federal grants.
- May assist with pre-award and post-award grant administration.
- May conduct literature searches and format manuscripts for submission and publication.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
