Research Admin Coordinator - Heart Institute - Makkar Team

Cedars-Sinai•Los Angeles, CA

20h•$26 - $45

About The Position

The Research Administrative Coordinator works under the direction of academic leadership for the assigned research area. The role supports budgetary and fiscal management and reporting for research programs and operations, coordinates academic activities, assists with UKG and/or faculty effort recording and reporting, and serves as a liaison to internal departments and external philanthropic and academic organizations. The coordinator provides administrative support and coordinates operational and administrative activities for the research area.

Requirements

High school diploma or GED required.
Two years of experience supporting research and academic administration required.

Nice To Haves

Bachelor's degree related to research preferred.

Responsibilities

Support budgetary and fiscal management for operations in the assigned area under the direction of Directors, Managers, and Principal Investigators; may help create and maintain research program budgets.
Generate monthly fiscal and physician billing reports upon request from department management.
Coordinate academic administrative and office management systems; edit policy and procedure manuals and disseminate announcements, policies, and procedures.
Maintain event calendars, track deadlines, schedule meetings, arrange travel, and submit travel reimbursements.
Order research supplies and ensure they are covered by research projects and/or grant funding.
Compose correspondence, NIH reviews, and recommendation letters; may prepare course syllabi, create audiovisual materials using PowerPoint and other applications, and gather presentation information.
Serve as a point of contact between departmental administrators and the Office of Research Administration (ORA).
Apply federal and state regulatory and licensing requirements, organizational bylaws, rules, regulations, and policies to assigned projects; assist with implementing regulatory and compliance policies and procedures.
Assist academic leadership and faculty with daily activities, project management, and strategic academic planning; may track project metrics.
Track HR compliance and regulatory activities for research staff, including maintaining HR files, processing new-hire paperwork, and coordinating regulatory and compliance training.
Coordinate academic activities, seminars, lectures, and meetings.
Follow office-management procedures and comply with CSMC administrative regulations and requirements.
May assist Principal Investigators with completing and submitting federal and non-federal grants and with pre- and post-award grant administration.
May conduct literature searches and format manuscripts for submission and publication.