Research Administration, Pre/Post-Award I - Oxford College of Emory University

Emory•Oxford, GA

11d•Remote

About The Position

This position manages post-award financial and administrative activities for an assigned portfolio of sponsored grants and contracts. Using knowledge of grant and contract administration requirements, financial management practices, and applicable University and sponsor guidelines, the position provides day-to-day management of sponsored awards from award establishment through closeout. The role establishes and maintains award budgets; reviews and reconciles expenditures; monitors financial activity and award balances; develops financial projections and forecasts; coordinates payroll and cost-sharing adjustments; prepares financial reports; monitors compliance requirements and deadlines; facilitates award modifications; supports effort reporting and certification; and coordinates award closeout. It serves as a resource to faculty and principal investigators on the financial and administrative management of sponsored awards and collaborates with Finance, central research administration offices, and other University partners to ensure sponsored funds are administered accurately, timely, and in accordance with sponsor requirements and University policies. The position is based at Oxford College of Emory University, 36 miles east of Atlanta. Tasks can be performed remotely with only occasional visits to an Emory University location. Eastern time zone business hours may apply. Emory does not approve New Jersey, Alaska, Hawaii, U.S. territories, or locations outside the United States as primary work locations. Emory reserves the right to change the remote-work status with notice.

Requirements

Bachelor's degree or an equivalent combination of education, training, and experience.
Proficiency with Microsoft Office Suite software, particularly Excel.
Working knowledge of post-award sponsored research administration, grant and contract management principles, budgeting, account reconciliation, financial reporting, and award closeout.
Knowledge of the sponsored award lifecycle and general knowledge of sponsor requirements, institutional policies, financial controls, cost-sharing, effort reporting, and documentation requirements.
Strong financial analysis, reconciliation, forecasting, problem-solving, and organizational skills.
Ability to review financial activity, monitor budgets, identify discrepancies and trends, and prepare accurate financial reports and projections.
Strong written and verbal communication skills.
Ability to interpret and apply sponsor requirements, University policies, and established procedures.
Ability to independently manage an assigned portfolio of awards, analyze financial information, and identify appropriate actions.
Ability to communicate complex financial information clearly to faculty and other stakeholders.
Ability to manage multiple deadlines and priorities, exercise sound judgment, and work effectively across organizational units.

Responsibilities

Manage assigned sponsored awards from establishment through closeout, including award parameters, budgets, billing and reporting requirements, and cost-sharing obligations in University systems.
Review and reconcile expenditures and budgets, identify discrepancies, and initiate or coordinate financial corrections and adjustments.
Monitor award balances, commitments, award periods, and financial activity throughout each award's lifecycle.
Develop financial projections and forecasts of anticipated expenditures and remaining balances.
Analyze spending patterns, budget variances, commitments, and other financial activity; identify potential concerns and provide PIs and appropriate leaders with timely financial information and recommended actions.
Monitor award activity for compliance with sponsor terms and conditions, applicable regulations, and University policies and procedures.
Prepare financial reports and supporting documentation required by award terms.
Review payroll distributions and cost-sharing commitments and coordinate necessary adjustments.
Review effort reports and support effort certification for assigned awards.
Serve as a primary resource to faculty and principal investigators, providing updates about expenditures, balances, projections, deadlines, and potential financial or compliance concerns.
Advise PIs on administrative requirements and coordinate with University offices to resolve award-related issues.
Coordinate requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award modifications in accordance with sponsor guidelines and University requirements.
Facilitate approval of subcontractor invoices and other award-related transactions as applicable.
Coordinate financial closeout, including final reconciliation, resolution of outstanding transactions, verification of financial requirements, and completion of required documentation.
Assist with award transfers as needed.
Maintain accurate award records and prepare financial analyses, reports, correspondence, and other documentation.
Follow standard operating procedures and contribute to effective workflows, internal controls, data integrity, and process improvements.
Collaborate with Finance, central research administration offices, faculty, departmental administrators, and other University partners.
Perform other related responsibilities as required.