Program Coordinator - Oxford College of Emory University

Emory•Oxford, GA

4d•Onsite

About The Position

The Program Coordinator is a key liaison in the Office of Academic Affairs at Oxford College of Emory University, located 36 miles east of Atlanta. The position supports the continuity and general management of curricular events and academic programs, planning and executing events aligned with institutional goals while providing administrative, financial, and supervisory support. The role coordinates event logistics from planning through setup, execution, and breakdown; supports event technology and audio/visual needs; serves as a contact for stakeholders; and builds relationships with campus and external partners. It also develops event promotion materials and manages related social media and communications. For academic programs, the coordinator maintains websites and digital learning platforms such as Canvas, monitors student progress and grades, coordinates communication and workflows among faculty, course chairs, and faculty readers, and helps ensure courses follow approved syllabi, policies, and calendars. The position also maintains program records and supports program reviews and related administrative processes. The coordinator supports budget monitoring and financial transactions, including payment requests and transfers, and directly supervises student employees. The schedule is mostly afternoon to evening, with evening events multiple times a week and some Saturdays. The role requires availability for nights, weekends, and other nontraditional hours.

Requirements

At least two years of experience supporting or working with academic programs in a higher education environment.
Computer proficiency and the ability to learn new technologies quickly.
Strong interpersonal and customer service skills.
Demonstrable competency in event planning, operational execution, and stakeholder engagement through managing programming and events.
Ability to work nights, weekends, and nontraditional hours.

Nice To Haves

Bachelor’s degree in Fine Arts, Art History, Theater, Music, Performing Arts, Dance, or a closely related creative discipline, or two years of experience in a performing or fine arts field or studio.
Hands-on experience with stage management, live performance cueing, audio/visual coordination, and technical theater production.
Familiarity with backstage operations and directing talent or performers.
Strong skills in managing relationships with creative talent.
Ability to adapt quickly to live, unpredictable performance or event environments.

Responsibilities

Plan, prioritize, and coordinate multiple curricular and program events, including timelines, logistics, resource needs, and contingency planning.
Oversee event operations, including attendance, progress monitoring, issue resolution, setup, breakdown, and restoration of spaces.
Use and troubleshoot audio/visual systems and event technology, coordinating with IT and facilities when needed.
Communicate with event stakeholders before, during, and after events and provide welcoming, professional customer service.
Coordinate with student organizations, campus departments, visiting speakers, performers, and other partners.
Create event promotion materials and manage social media and communications to increase visibility and engagement.
Provide administrative coordination for academic programs in accordance with institutional policies and timelines.
Maintain and update program websites and digital platforms, including Canvas course sites and course materials.
Monitor student progress and grades in the learning management system and coordinate with faculty to resolve discrepancies and ensure timely reporting.
Facilitate communication among faculty, course chairs, faculty readers, and instructional staff regarding assignments, grading, feedback, and evaluation practices.
Coordinate course schedules and academic deadlines and help ensure adherence to syllabi, policies, program calendars, and requirements.
Support faculty and program leadership with administrative processes, documentation, program reviews, and timely communications.
Maintain accurate records to support academic integrity, compliance, and continuity of programs.
Monitor expenditures, support budget planning and financial reporting, and process payment requests and transfers.
Coordinate financial transactions and support program funding and compensation activities in accordance with institutional policies.
Directly supervise student employees, including hiring, onboarding, training, scheduling, feedback, and performance management.
Provide cross-functional support and backup for critical Academic Affairs activities as operational needs require.