Requisition Entry Coordinator
About The Position
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. The IT Requisition Entry Coordinator (Program Specialist IV) reports to the Requisition Entry, Invoicing, and Staff Augmentation (REI) director in the Acquisition Operations section within the Information Technology Operational Support department. This position performs complex consultative and technical assistance work. This position is responsible for analyzing IT-related eProcurement purchasing data. Work involves administering eProcurement processes and systems; reviewing, analyzing, and evaluating IT eProcurement data; preparing reports, responding to inquiries; and recommending and implementing appropriate action to resolve IT-related purchases and eProcurement problems. Oversee eProcurements through the lifecycle, ensuring all eProcurement activities are accurate and completed timely. The position works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
Requirements
- Knowledge of procurement lifecycle.
- Knowledge of rules, policies, procedures, and information systems that govern procurement and contract management conducted.
- Skill in customer service and communicating verbally and in writing with all levels of agency staff.
- Skill in using computer software, including but not limited to Microsoft Outlook, Excel, Word, PowerPoint, and SharePoint.
- Ability to gather, assemble correlate and analyze facts.
- Ability to devise solutions to work related problems.
- Ability to prepare concise, accurate, and reliable reports.
- Ability to work independently to plan, organize, prioritize, and execute work.
- Ability to produce accurate, high-quality results.
- Ability to work under pressure and successfully manage multiple overlapping deadlines.
- Required experience using Microsoft Office applications such as Microsoft Word, PowerPoint, Excel, SharePoint, or similar products.
Nice To Haves
- Preferred experience with procurement activities such planning requirements, establishing a procurement strategy, and monitoring procurement through the procurement lifecycle.
- Preferred experience in written and oral communication.
Responsibilities
- Creates, analyzes, and monitors IT-related eProcurements through the entire lifecycle. Creates eProcurement requisitions into the Centralized Accounting and Payroll/Personnel System (CAPPS) database system in accordance with guidelines, rules, policies, and laws. Reviews requests for completeness and compliance prior to routing requisitions for approval. Tracks and monitors requisitions to ensure deadlines are met per policy. Provides prompt feedback regarding timeliness and quality measures to IT division management.
- Provides assistance to staff and external customers by interpreting guidelines, policies and procedures related to the e-Procurement policy and process. Responds to inquiries and requests within unit established time frames. Reviews, analyzes, evaluates, and responds to agency generated reports. Establishes and maintains effective working relationship with internal and external staff.
- Conducts detailed research and analysis of eProcurement issues. Identifies issues, makes recommendations, and resolves eProcurement problems in coordination with IT policy and procedures. Collaborates with IT division staff, other program areas, and external stakeholders on eProcurement related issues. Reviews, analyzes, and responds to escalations and inquiries made by various sources. Determines alternatives to comply with regulations while meeting agency business needs. Ensures timely communication and escalates issues to the team lead and director of incidents which could be problematic to staff, the department, or the agency.
- Serves as backup and supports other team members with workloads, reviewing and processing invoices for approval and payment, and attends meetings and performs other duties as assigned.
Benefits
- 100% paid employee health insurance for full-time eligible employees
- a defined benefit pension plan
- generous time off benefits
- numerous opportunities for career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
