Representative - Recruiting Coordinator

Bristol Management Services•Newport Beach, CA

11h•Onsite

About The Position

The Bilingual Recruiting Coordinator supports both field and corporate office hiring needs and assists with the full-cycle recruiting process across multiple departments, including drivers, mechanics, yard workers, and other operational roles. This position ensures an efficient recruiting workflow, accurate tracking of applicant progress, timely reporting, and communication between hiring teams and management.

Requirements

Bachelor’s degree in business administration or related field.
3-5 years’ in full-cycle recruitment and office experience.
Hands-on experience with ADP HRIS, including maintaining employee records, running reports, and supporting full-cycle recruiting processes within the system.
Proficient in Microsoft Office Suite, with the ability to create reports, analyze data, and manage communications.
Bilingual (English/Spanish)

Responsibilities

Assists with full-cycle recruitment for drivers, mechanics, and yard workers, ensuring applicants move efficiently through the process.
Posts and maintains job openings across multiple job boards, including ADP Recruiting, Craigslist, and other approved platforms.
Monitors and updates the Applicant Tracking System (ATS) pipeline weekly and provides updated candidate lists as needed.
Tracks applicant progress using the Applicant Master List and ensures all required steps are completed.
Initiates background checks, coordinates pre-employment, and DOT physicals.
Reviews background checks, drug screen results, and physical exam results to determine candidate clearance for hire.
Assigns new-hire training.
Verifies, submits, and keeps track of invoices for clinics.
Approves invoices and is the main point of contact for clinics.
Researches, analyzes, prepares, and presents hiring and statistics reports, (Hires vs Terms, Team Performance, Recruitment Report.)
Answers phones, scans documents, and performs general clerical functions that support recruitment operations.
Assists with job fairs, event preparation, inventory management and distribution of promotional recruiting items.
Submits expense reports for various items and advertisement needed by the department.
Prepares and submits recruiting team bonuses, sign-on and referral bonuses for drivers.
Conducts initial Pre-screening of prospective candidates.
Performs other duties assigned as needed.