Reporting Specialist

Luster National•Los Angeles, CA

5h•$80,000 - $145,000

About The Position

Luster is building a talent pool of Reporting Specialists at various skill levels for future roles supporting large, complex heavy-civil infrastructure programs, including highways, roads, bridges, transit, aviation, and water/wastewater projects delivered through traditional and alternative methods. This posting is for future opportunities rather than a currently available position. Selected candidates will have their profiles activated in the talent pool and will be notified first when a project need arises. Reporting Specialists produce recurring monthly, quarterly, and annual program reporting packages for program leadership, funding agencies, and oversight bodies. They manage reporting cycles, gather and verify inputs, reconcile figures against source records, maintain version-controlled reporting and supporting documentation, and deliver accurate packages by agreed publication dates. These roles focus on reporting production and coordination rather than primarily building data models and dashboards or authoring plans and controlled documents. Scope and complexity vary with experience level. The position requires communication and coordination across project teams, contractors, consultants, and program controls functions. Employment may be subject to a background check and drug test following a conditional offer. Luster is committed to an inclusive work environment and provides reasonable accommodations for the application process.

Requirements

Bachelor’s degree in construction management, engineering, business administration, public administration, or a related field, or an equivalent combination of education and experience.
At least 5 years of program or project reporting experience for large (over $500 million), complex heavy-civil infrastructure projects.
Experience producing recurring reporting deliverables on a fixed cycle, assembling content from multiple contributors, and meeting published distribution dates.
Experience verifying reported figures and status against source records and resolving discrepancies with submitting teams or organizations.
Working knowledge of program controls and construction management reporting content, including progress, cost, schedule, and change status, and the sources of those figures.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.
Experience with industry-standard program reporting and document management software, such as Kahua, Unifier, e-Builder, SharePoint, or ProjectWise.
Proficiency with Microsoft Office Suite or Office 365, including tools such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving ability, and commitment to continuous improvement.

Nice To Haves

Master’s degree in construction management, engineering, business administration, or public administration.
Active professional certifications such as CCM (CMAA), PMP, or CAPM (PMI).
Experience leading production of recurring reporting packages for a program exceeding $1 billion in construction value.
Experience producing board, committee, or oversight-body reporting deliverables for a publicly funded capital program.
Experience assembling federal or state grant reporting, funding drawdown packages, or external audit responses, including their supporting documentation trails.
Experience consolidating reporting across a portfolio of concurrent projects and contracts into a single program-level package.
Experience developing reporting templates, data definitions, or format standards adopted by other teams.

Responsibilities

Prepare recurring monthly, quarterly, and annual reporting packages, assembling progress, cost, schedule, change, and milestone content in the program’s approved format.
As applicable, lead the reporting cycle from data cutoff through review and distribution, tracking and following up on required inputs to meet publication dates.
Collect reporting inputs from project teams, consultants, and contractors, and verify figures and status statements against source records in program management information, cost, and schedule systems.
Review contractor and consultant reporting submissions for completeness and compliance with contractual reporting requirements, and return submissions that do not meet standards.
Reconcile differences among contractor reports, PMIS data, and program records, escalating unresolved issues before publication.
Develop reporting exhibits, including milestone and progress charts, dashboard extracts, maps, and photo logs, and verify that they match their source data.
Apply program reporting templates, data definitions, and format standards consistently across projects and contracts.
Maintain reporting trackers, logs, distribution lists, and repositories for published reports and supporting materials under version control.
Coordinate with cost, schedule, change management, risk, quality, and document control teams to resolve conflicting figures before reporting reaches leadership.
Assemble documentation for funding, grant, and oversight agency reporting, researching project records, correspondence, and submittal and change logs to address gaps.
Prepare ad hoc status summaries and briefing materials for program leadership and project staff across contract packages.