Reporting Specialist

@Vote

6d•Hybrid

About The Position

@Vote is seeking a detail-oriented and strategic Reporting Specialist to lead and support our grant and reporting efforts. The ideal candidate is detail-oriented, proactive, and passionate about civic engagement, with experience in nonprofit development, grant management, fundraising operations, and organizational reporting. This role requires approximately 40% travel, including a monthly visit to our headquarters.

Requirements

Bachelor’s degree or equivalent experience in nonprofit management, communications, public policy, or related field
Experience in grant writing, fundraising, or nonprofit development
Strong writing, editing, and storytelling skills
Excellent organizational and project management abilities
Familiarity with civic engagement, voting rights, or grassroots organizing
Ability to work independently and manage multiple deadlines
All applicants will be subject to a background check and would be required to sign an NDA for employment.

Nice To Haves

Proven track record of securing grants or managing fundraising reporting (preferred)
Experience with grant databases (e.g., Foundation Directory, Instrumentl)
Budget development and financial literacy for grant proposals
Knowledge of compliance requirements for 501(c)(3) organizations
CRM or donor management system experience
Passion for grassroots organizing

Responsibilities

Manage relationships for new grant opportunities from foundations, corporations, and government sources aligned with our mission
Maintain and manage a grant pipeline and funding calendar
Track trends in funding for civic engagement and voter education
Manage our HubSpot CRM for reporting, staff troubleshooting, and contact management needs
Write, edit, and submit high-quality program reports on a weekly basis
Collaborate with leadership to gather program data, budgets, and impact metrics
Tailor proposals to align with funder priorities and organizational goals
Ensure timely submission of grant reports and compliance with funder requirements
Track grant deliverables, deadlines, and outcomes
Maintain accurate records of all grant and program activity
Build and maintain relationships with grantmakers and funding partners
Assist in stewardship efforts, including updates, reports, and communications
Represent the organization in trainings and meetings as needed
Work closely with leadership, communications, and program teams to align funding with organizational priorities
Support broader fundraising and development initiatives as needed
Travel with fundraising team to support organizational meetings and grant based discussions