Rental Projects Coordinator

Pacific Mobile Structures, Inc.•Ceres, CA

3d•$24 - $26•Hybrid

About The Position

At Pacific Mobile Structures, we have a consistent track record in the commercial modular building industry. We sell and lease mobile office space and build innovative modular structures. With over 275 employees, we maintain a rental fleet of over 9,000 units spanning 4.8 million square feet and over 1,400 storage containers. We reinvest 15% of our revenues into maintaining our products. Additionally, over 86% of our customers order from us again, and over 60% of our business comes from referrals. We provide high-performing re-locatable classrooms, as well as quality modular structures for office buildings, medical clinics, government services, and workforce housing. As a values-based company, we have built a unique culture that drives our performance in the marketplace. We put our values at the forefront of everything we do, from hiring to our strategic long-term planning process. We empower our employees to make decisions that honor our values. This, along with our size and financial strength, allows the company to lead our industry in crafting a rewarding employee experience. Ownership’s long-term vision and its many dedicated employees create a culture that cannot be duplicated.

Requirements

High school diploma; equivalent experience may be considered.
Minimum 2 years in a project coordination, dispatcher, or operational support role, preferably in construction, equipment rental, or logistics.
Familiarity with union labor, prevailing wage, or public works documentation is a must.
Confidence in reading budgets, cost codes, and purchase orders.
Ability to work closely with cross-functional teams and adapt to changing priorities in a fast-paced environment.
Advanced organization and multitasking skills; able to manage multiple timelines and stakeholders simultaneously.
Solid understanding of administrative processes related to project coordination, invoicing, and order management.
Proficiency with Microsoft Office Suite, especially Outlook and Teams.
Strong written and verbal communication skills; clear, concise, and professional across teams and with customers.
Proven ability to learn quickly, retain information, and work independently under deadlines.

Responsibilities

Be trained on Pacific Mobile’s rental lifecycle processes, including on-rent, off-rent, PO management, and budget tracking.
Partner with Sales and Accounting to move projects forward smoothly and on time.
Coordinate building deliveries, returns, and relocations in alignment with customer schedules and compliance requirements.
Begin mastering our internal systems, including job costing, Rental Project tracking, vendor billing, and lease documentation.
Track and support budget compliance for each Rental Project, working closely with leadership to flag overages or inefficiencies.
Maintain detailed records in company databases for all subcontractors, vendors, and customers.
Identify and implement process improvements to reduce delays and ensure compliance with KPIs.
Build strong, reliable vendor relationships to support timely deliveries, dismantles, and relocations.
Participate in performance reviews and process audits to continuously improve service quality and efficiency.
Work closely with our Construction Services Project Management team, learning the fundamentals of construction project management.

Benefits

7.5 Paid Holidays plus 2 additional Floating Holidays
Competitive Paid Time Off (PTO) Program
Medical, Dental, and Vision coverage options
8 hours of Volunteer Time per year
401(K) Retirement Benefits with Company Match
Exercise Subsidy Plan, equal to $25 per month
Quarterly Wellness Incentives
Safety and Values Recognition Programs
Years of Service Recognition
Employee Development & Training
Drug-Free, Safety-Focused Environment
Medical, Dental, Vision, 401(K), Charitable Donation Matching, Safety and Values Reward Programs, Community Involvement and Other Great Benefits of being a Pacific Mobile Employee.