Rental Projects Coordinator

Pacific Mobile Structures•Ceres, CA

3d•Hybrid

About The Position

Are you a process-driven professional who thrives on juggling priorities, meeting deadlines, and making things happen? Do you excel at both administrative precision and field coordination? If so, we invite you to become an Admin/ Rental Project Coordinator (RPC) at our Modesto branch. This is a hybrid role (RPC/ADMIN) that is responsible for scheduling and coordinating deliveries of 8-10 wide mobile offices and storage containers. The position also provides administrative support to ensure efficient day-to-day branch operations.

Requirements

High school diploma; equivalent experience may be considered.
Minimum 2 years in a project coordination, dispatcher, or operational support role, preferably in construction, equipment rental, or logistics.
Familiarity with union labor, prevailing wage, or public works documentation is a must.
Confidence in reading budgets, cost codes, and purchase orders.
Ability to work closely with cross-functional teams and adapt to changing priorities in a fast-paced environment.
Advanced organization and multitasking skills; able to manage multiple timelines and stakeholders simultaneously.
Solid understanding of administrative processes related to project coordination, invoicing, and order management.
Proficiency with Microsoft Office Suite, especially Outlook and Teams.
Strong written and verbal communication skills; clear, concise, and professional across teams and with customers.
Proven ability to learn quickly, retain information, and work independently under deadlines.

Responsibilities

Be trained on Pacific Mobile’s rental lifecycle processes, including on-rent, off-rent, PO management, and budget tracking.
Partner with Sales and Accounting to move projects forward smoothly and on time.
Coordinate building deliveries, returns, and relocations in alignment with customer schedules and compliance requirements.
Begin mastering our internal systems, including job costing, Rental Project tracking, vendor billing, and lease documentation.
Track and support budget compliance for each Rental Project, working closely with leadership to flag overages or inefficiencies.
Maintain detailed records in company databases for all subcontractors, vendors, and customers.
Identify and implement process improvements to reduce delays and ensure compliance with KPIs.
Build strong, reliable vendor relationships to support timely deliveries, dismantles, and relocations.
Participate in performance reviews and process audits to continuously improve service quality and efficiency.
Work closely with our Construction Services Project Management team, learning the fundamentals of construction project management.