Remote Group Getaway Organizer
About The Position
The Remote Group Getaway Organizer helps group leaders turn an idea into a structured vacation that members can join. The role is suited to someone who enjoys bringing people together, coordinating multiple details, and communicating with groups. The organizer works with a group leader to identify the trip’s purpose, estimated attendance, preferred dates, departure options, budget range, and activities related to the group’s interests. They research and evaluate suitable destinations and properties, review group rates and reservation terms, and help set up registration and a communication schedule. Training and group-planning resources are provided.
Requirements
- Be at least 18 years old.
- Reside in the United States or Mexico.
- Have reliable internet access and a computer or compatible device.
- Have strong group communication and organizational skills.
- Be comfortable managing several travelers and deadlines.
- Be able to communicate policies clearly and consistently.
- Have strong recordkeeping and follow-up skills.
- Be willing to build relationships with clubs, instructors, and community organizations.
- Be able to work independently and complete required training.
Nice To Haves
- Experience in event planning, coaching, education, membership organizations, hospitality, or group administration is helpful but not required.
Responsibilities
- Consult with club leaders, instructors, coaches, organizations, and family representatives.
- Help define the theme, purpose, dates, budget, and size of each group trip.
- Research destinations and properties that can accommodate the group.
- Request and review available group rates, space, and reservation terms.
- Create clear trip summaries that group leaders can share with participants.
- Establish deposit, registration, and final-payment timelines.
- Track participant interest and reservation progress.
- Maintain rooming lists and traveler information.
- Prepare group announcements, reminders, and frequently asked questions.
- Coordinate available meeting areas, group dining, activities, or private events.
- Communicate with the primary group leader to prevent conflicting instructions.
- Help organize pre-trip information sessions when appropriate.
- Develop relationships with local clubs and organizations that may travel in the future.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
