Relief/Overflow Legal Secretary

Kean Miller LLP•Houston, TX

6d•Onsite

About The Position

Kean Miller is seeking an experienced Relief/Overflow Legal Secretary for its Houston office. This is a full-time, 100% in-office position. The ideal candidate will possess a strong understanding of state and federal court rules and filing procedures, excellent communication and interpersonal skills, and the ability to respond promptly to emails and take initiative. The role requires experience in drafting and finalizing pleadings, briefs, and discovery, along with effective prioritization and time-management skills.

Requirements

Strong working knowledge of state and federal court rules and filing procedures
Excellent communication and interpersonal skills
Experience drafting and finalizing pleadings, briefs, and discovery
Ability to prioritize tasks effectively
Excellent time-management skills
Well versed with e-filing protocol and procedure for both state and federal courts
Experience with a document management system
Keen attention to detail and strong organizational skills
High proficiency in MS Office Suite
Must be able to multi-task and successfully manage a variety of demands daily

Responsibilities

Draft, format, and proofread legal documents, such as pleadings, motions, and contracts, with a high degree of accuracy
E-file in State and Federal Courts
Assist with the preparation of trial materials
Perform general administrative duties such as transcribing dictation, copying, and filing
Maintain strict confidentiality of all clients and case information
Schedule depositions with attorneys, clients, witnesses, and court reporters
Schedule conference calls and on-site/off-site meetings
Arrange and coordinate travel arrangements
Manage Outlook calendar of all appointments, conferences and meetings
Open new matters, run conflict checks for partner’s review, prepare engagement letters
Document management or organization, saving documents and emails to document management system
Input attorneys time into billing software (Aderant)
Prepare cover letters for attorney bills
Submit attorneys’ expense reports
Manage bills for third party vendors, process check requests and follow up with accounting
Overflow/Relief duties for receptionist