Rehab Administrative Assistant

Infinity Rehab•Lake Oswego, OR

1d•$20 - $25•Onsite

About The Position

We are seeking a Rehab Administrative Assistant to assist the Director of Rehab in the day-to-day administrative tasks for a team of therapists. Responsibilities include: Schedules evaluations on admit day for patients with physician orders and schedules remaining evaluations as soon as orders are obtained. Must be aware of staff schedules and weekend coverage to ensure evaluations are completed and treatment minutes are assigned during the MDS assessment period. Checks regularly with nursing and admissions departments to determine status of newly admitted and to-be-admitted patients with respect to medical condition and history. Reviews new patient medical records for physician-admission rehabilitation orders. Coordinates treatment schedules to achieve associated time/day requirements for insurance contracts. Monitors new and existing patient schedules for daily/weekly time variance. Implements variance control strategies so that time and day requirements are met and maintained within rehabilitation allocation. This includes modifications to staffing. Coordinates schedule to achieve maximum productivity and efficiency of self and staff. Develops economical indirect time management strategies such that requirements for patient care planning and other facility-based meetings are efficiently covered. Attends in-service meetings and facility meetings as required. Provides overall general department management to include equipment and supplies management, clinical and billing documentation compliance, rehabilitation care compliance (screening, long term care caseload), quality assurance, and daily staffing management. Communicates/interacts with facility personnel to ensure continued satisfaction with delivery of care. Confers formally and informally with other team members in coordinating the total rehabilitation program of the resident (PPS Management, attending meetings, backup DOR, etc.). Provides other clerical support tasks to include filing managing records and reports, answering phones, taking messages, faxing and photocopying. Answers department telephone responds to all incoming telephone calls, transfer calls to appropriate personnel and responds timely and appropriately to phone requests and inquiries takes and delivers messages to staff. Provides superior customer service to all staff and residents. Exercise independent judgment and problem solving in completing assignments according to deadlines. Implements policies and procedures for production of documents, workflow, filing, ordering of supplies, records maintenance and other clerical services. Maintains positive relationships and rapport with coworkers. Collaboration and interaction with other departments: Nursing, Admissions, Business Office, Medical Records, Social Services, HR, front desk. Coordinates daily and weekly schedules to achieve maximum productivity and efficiency. Reports to work on time and coordinates schedule to achieve maximum productivity and efficiency during assigned shift. Maintains regular attendance to ensure patients get proper therapy. Adheres to established confidentiality standards. Monitors projections from time to time to assure all the treatment minutes are added for all the active patients. and are aligned with the treatment plans accordingly. Tracks EOM closeouts to clear off all the pending documents that might result hindrance in the closeout for the month. Keeps track of the insurances and makes sure they align with the treatment minutes and plan assigned for each patient. Monitors the discharge plan for the patient and set the last DC date once the DC date is confirmed. End the patient case once the discharges are completed by the therapists. Projects a positive and professional image at all times. Promotes ideals and values of Infinity Rehab. Maintains clean and organized workspace and lobby. Performs other duties as assigned.

Requirements

High School Diploma or Graduate Equivalency Degree required
Current Certified Nursing Assistant certification
One to two years of previous health care experience is required
Current CPR certification
Maintains current health standards as required by agency

Nice To Haves

Experience in a rehabilitative setting as well as general office experience

Responsibilities

Schedules evaluations on admit day for patients with physician orders and schedules remaining evaluations as soon as orders are obtained.
Must be aware of staff schedules and weekend coverage to ensure evaluations are completed and treatment minutes are assigned during the MDS assessment period.
Checks regularly with nursing and admissions departments to determine status of newly admitted and to-be-admitted patients with respect to medical condition and history.
Reviews new patient medical records for physician-admission rehabilitation orders.
Coordinates treatment schedules to achieve associated time/day requirements for insurance contracts.
Monitors new and existing patient schedules for daily/weekly time variance.
Implements variance control strategies so that time and day requirements are met and maintained within rehabilitation allocation.
Coordinates schedule to achieve maximum productivity and efficiency of self and staff.
Develops economical indirect time management strategies such that requirements for patient care planning and other facility-based meetings are efficiently covered.
Attends in-service meetings and facility meetings as required.
Provides overall general department management to include equipment and supplies management, clinical and billing documentation compliance, rehabilitation care compliance (screening, long term care caseload), quality assurance, and daily staffing management.
Communicates/interacts with facility personnel to ensure continued satisfaction with delivery of care.
Confers formally and informally with other team members in coordinating the total rehabilitation program of the resident (PPS Management, attending meetings, backup DOR, etc.).
Provides other clerical support tasks to include filing managing records and reports, answering phones, taking messages, faxing and photocopying.
Answers department telephone responds to all incoming telephone calls, transfer calls to appropriate personnel and responds timely and appropriately to phone requests and inquiries takes and delivers messages to staff.
Provides superior customer service to all staff and residents.
Exercise independent judgment and problem solving in completing assignments according to deadlines.
Implements policies and procedures for production of documents, workflow, filing, ordering of supplies, records maintenance and other clerical services.
Maintains positive relationships and rapport with coworkers.
Collaboration and interaction with other departments: Nursing, Admissions, Business Office, Medical Records, Social Services, HR, front desk.
Coordinates daily and weekly schedules to achieve maximum productivity and efficiency.
Reports to work on time and coordinates schedule to achieve maximum productivity and efficiency during assigned shift.
Maintains regular attendance to ensure patients get proper therapy.
Adheres to established confidentiality standards.
Monitors projections from time to time to assure all the treatment minutes are added for all the active patients. and are aligned with the treatment plans accordingly.
Tracks EOM closeouts to clear off all the pending documents that might result hindrance in the closeout for the month.
Keeps track of the insurances and makes sure they align with the treatment minutes and plan assigned for each patient.
Monitors the discharge plan for the patient and set the last DC date once the DC date is confirmed.
End the patient case once the discharges are completed by the therapists.
Projects a positive and professional image at all times.
Promotes ideals and values of Infinity Rehab.
Maintains clean and organized workspace and lobby.
Performs other duties as assigned.

Benefits

Flexible schedule options
Annual compensation reviews
Full and part-time benefit options
Paid time-off begins to accrue on your first day of employment
Benefits start on the first of the month after hire date—no long wait times!
401(k) program with company match
Fee-free health savings account (HSA) with employer match
Extensive professional development programming
Enhanced benefits offerings like acupuncture and massage
Culture of integrity, trust, respect, teamwork, and collaboration
Commitment to diversity and inclusion where everyone feels a sense of belonging
Employee assistance program (EAP) features exclusive discounts on a variety of services, including mental health, counseling, legal advice, and wellness
Tickets at Work benefit includes popular discounts for travel, entertainment, and your favorite retailers
Competitive hourly rates
Time-and-a-half for holidays
Generous paid-time-off program
Medical
Dental
Vision
Life insurance
Flexible spending accounts
Fee-free health savings accounts (HSAs) with employer match
401(k) plan with employer match
Liability insurance
Continuing education
Employee assistance program
Employee referral bonuses
Relocation assistance
Annual employee appreciation event