DOS - Regulatory Specialist III - 45001104

State of Florida • Tallahassee, FL

1d

About The Position

This is a professional position within the Division of Elections, Bureau of Election Records (BER) Audit Section performing highly technical and complex data and accounting analysis of campaign treasurer’s finance reports. This position determines the accuracy and completeness of filings, evaluates data for statutory compliance, and prepares and issues audit reports within established time frames that incorporate audit error findings and proposed solutions. This position requires sound, independent judgment regarding Florida’s election processes in accordance with Chapters 99-106, F.S., and Section 1S-2, F.A.C.

Requirements

• A High school diploma or equivalent
• Three (3) years administrative or job-related experience in a conventional office setting following established work processes and guidelines.
• Producing financial and other reports
• Producing final orders and other legal documents
• Data entry
• Generating correspondence memos and letters
• Developing and maintaining a filing system
• Working on a helpline
• Bookkeeping and accounting duties
• Knowledge of methods used to compile and analyze data
• Ability to understand, follow and communicate clearly and concisely, both orally and in writing, accounting data and technical subject matter to non-technical audiences
• Ability to understand, interpret and apply laws, rules, regulations, policies, and procedures
• Knowledge of auditing principles
• Ability to review information for statutory compliance
• Ability to accurately prepare records, reports and documents listing campaign accounting and reporting errors, and meet established deadlines
• Ability to use programs in the Microsoft Office Suite of programs and learn new office equipment technologies
• Ability to learn new policies, procedures and guidelines established by the division and BER
• Excellent customer service skills and organizational skills
• The ability to multi-task
• Ability to prepare correspondence and administrative reports
• Ability to work independently and within a team

Nice To Haves

• Knowledge and experience in campaign finance or Chapter 106, Florida Statutes
• Experience reviewing documents and filings for statutory compliance
• Call center experience
• Document review auditing experience
• Experience preparing referrals to the Florida Elections Commissions
• Experience preparing final orders and other legal documents
• Financial investigative or audit experience (e.g., banking, campaign finance, tax, or election law)
• Fluency in Spanish

Responsibilities

• Reviews campaign treasurer’s finance reports filed by candidates, committees and political party entities for statutory compliance and completeness.
• Determines compliance with Florida’s campaign finance and reporting regulations and prepares and issues intricate completion and compliance audit reports within established time frames that incorporate audit findings and recommendations.
• Monitors audits to ensure completion and compliance is met.
• Prepares and submits final notices which may result in the issuance of legal documents for non-compliant candidates, committees, and party entities.
• Drafts referrals to the Florida Election Commission, notices of committee cancellations, and final orders cancelling committee registrations.
• Assists audit team supervisor and Regulatory Analyst III audit section position to prepare training materials for Audit Section staff training.
• Provides direction and guidance to candidates, committees, and party entities, answering questions from the public on how to amend reports filed in the division’s Electronic Filing System (EFS), and communicating accounting data and technical subject matter to non-technical audiences by giving step-by-step guidance for needed corrections.
• Works with and maintains confidential information.
• Accurately updates all databases used to establish accounts and to process and track various data maintained by BER.
• Researches BER’s multiple databases and imaging system to gather decision-making information for purposes of resolving campaign account and/or legislative office account reporting issues.
• Effectively handles queries in person, in writing and by telephone related to campaign finance and report filings.
• Effectively communicates with candidates, sitting officials, and committee officers regarding registration documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting.
• Accurately documents communications as required in BER databases.
• Conducts detailed reviews of campaign finance documentation from eligible candidates to determine valid contributions for Public Campaign Finance (Matching Funds).
• Participates in BER’s candidate qualifying.
• Performs other work-related duties as assigned.

Benefits

• A Level 2 criminal background check is a condition of employment.
• We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.
• Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
• Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
• Certain service members may be eligible to receive waivers for postsecondary educational requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED