Regulatory and Quality Administrative Assistant

Centrus Global • Oak Ridge, TN

6d • Onsite

About The Position

The Administrative Assistant provides a wide variety of general administrative, clerical and secretarial support to a department or group. Exercises independent judgment on assignments that are moderately difficult; requires instructions only on new assignments. You’ll create polished documents, reports, and presentations; ensure every piece of communication is clear, accurate, and professional; and turn complex information into compelling summaries. You’ll be the friendly voice on the phone, the welcoming face for visitors, and the organizational powerhouse behind meetings, calendars, travel, and day‑to‑day coordination. You’ll keep workflows flowing—managing records, maintaining office supplies, prioritizing incoming information, and supporting document control systems. In this role, you’re the go‑to problem solver who keeps leaders on track, supports your team, and helps newer employees thrive. Every day brings variety, impact, and the chance to make the entire department run at its best.

Requirements

• High School diploma or satisfactory completion of the General Educational Development test (G.E.D.)
• Three to five (3-5) years’ administrative experience
• Must possess or be able to obtain and maintain a DOE “Q” level security clearance
• Demonstrated PC proficiency, including Microsoft Office Software and Adobe Acrobat

Nice To Haves

• Associates degree
• Currently possess a DOE “Q” level security clearance
• Experience providing support in a production or manufacturing environment
• Experience requesting and coordinating purchase requisitions in Oracle
• Ability to manage multiple tasks and prioritize as needed
• Strong attention to detail
• Excellent communications skill
• Outstanding organizational abilities

Responsibilities

• Create polished documents, reports, and presentations.
• Ensure every piece of communication is clear, accurate, and professional.
• Turn complex information into compelling summaries.
• Act as the friendly voice on the phone and the welcoming face for visitors.
• Provide organizational support for meetings, calendars, and travel.
• Manage day-to-day coordination.
• Keep workflows flowing by managing records.
• Maintain office supplies.
• Prioritize incoming information.
• Support document control systems.
• Act as a problem solver to keep leaders on track.
• Support the team.
• Help newer employees thrive.

Benefits

• Pre-employment background check
• Pre-employment drug test
• Random drug testing program
• Drug testing in the event of any incident causing injury or damage to property
• Drug testing if there is reasonable suspicion the employee is under the influence of drugs or alcohol
• Background investigation by the Federal government for Q security clearance
• Subsequent Federal government reinvestigations may be required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED