Registration & Elections Coordinator

DeKalb County • Scottdale, GA

10d • $46,441 - $74,769 • Onsite

About The Position

The Registration & Elections Coordinator leads and coordinates daily work activities of assigned staff. This role involves conferring with supervisors for direction, organizing tasks, monitoring work in progress, and inspecting completed work. The coordinator also confers with coworkers, assists with complex situations, provides technical expertise, and aids in training and instructing colleagues on operational procedures and equipment use. Additionally, they assist with supervision by reporting employee issues and providing input on disciplinary actions and performance evaluations. The position requires entering and verifying new voter registration information, conducting research, mailing letters for missing information, updating existing records, filing, scanning, and indexing applications, and filing records after processing. A key responsibility is recruiting, interviewing, hiring, and training poll officials and temporary workers, including creating online and in-person training, writing election procedures, updating manuals, reserving training locations, creating schedules, and overseeing the distribution of training materials. The role also involves monitoring and managing county-wide master street files, district lines, and precinct maps, including inputting new streets, correcting precinct placements, changing boundary lines, maintaining and drawing district lines, ensuring accuracy, redistricting, creating, and renaming polling places, and creating precinct maps. The coordinator conducts site visits to ensure polling site preparedness, checks voter identification, verifies voter information, assists and answers voter questions, resolves problems and conflicts, ensures proper signage, prints election results and zero tapes, completes recap sheets, and stores absentee applications. They coordinate election activities, supervise early voting polls, request equipment and supplies, issue paper ballots, manage the balloting printer, verify ballot accuracy, inspect generated ballots, and perform close-out duties. Maintaining inventory of election equipment and office supplies, and updating inventories after each election are also required. The role processes jury summons follow-up questions, name and address changes, and sends follow-up questionnaires. The ideal candidate is highly motivated, detail-oriented, works well in a fast-paced, highly regulated environment, is proactive, thrives under pressure, and is committed to delivering exceptional results. Ability to work extended hours and during blackout periods during election cycles is necessary.

Requirements

• Associate’s degree in Office Administration or a related field
• Two years of experience in elections, customer service, or office administration
• Possess and maintain a valid Georgia driver’s license
• Ability to work extended hours and during blackout periods as required during election cycles.

Nice To Haves

• Highly motivated and detail-oriented individual
• Proactive individual who thrives under pressure
• Committed to delivering exceptional results

Responsibilities

• Leads and coordinates daily work activities of assigned staff.
• Enters new voter registration information; verifies accuracy and completeness of voter information; conducts research of state records; mails letters to retrieve missing information and documentation; updates existing records in statewide registration base; files new, updates existing, and pulls deleted voter registration cards as appropriate; scans and indexes registration and absentee applications; and files records and correspondence after processing.
• Recruits, interviews, hires, and trains poll officials and temporary workers; creates online training and curriculum for in-person training; writes and administers election procedures for poll workers; updates poll worker manual and other training materials; reserves training locations; creates poll worker training and election day schedules; and oversees printing and distribution of training materials.
• Monitors and manages County-wide master street files, district lines, and precinct maps; inputs new streets; makes corrections to streets placed in incorrect precincts; changes boundary lines if needed; maintains and draws congressional, house, senate, school board, and commission district lines for precincts; ensures accuracy of all district lines; redistricts, creates, and renames polling places; and creates precinct maps.
• Conducts site visits to ensure site is prepared for voting; checks voter identification; verifies voter information; assists and answers questions from voters; solves problems and resolves conflicts; ensures all necessary signage is in appropriate area of the polling site; prints election results and zero tapes for all advanced voting sites; completes Election Recap Sheet; and stores all absentee applications in boxes to send to the warehouse.
• Coordinates election activities; supervises early voting polls; requests equipment and supplies to fully operate early voting polls for each election cycle; issues paper ballots; manages balloting printer; verifies voters have received the correct ballot based on their registered address; inspects generated ballots for accurate dimensions; and performs all close-out duties.
• Maintains inventory of election equipment and office supplies needed to conduct day-to-day work activities. and updates and inventories election equipment after each election.
• Processes jury summons follow-up questions; processes name and address changes; and sends follow-up questionnaire if voter no longer resides in the County or state.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree