Registrar - Pinellas Academy of Math and Science
Charter School Associates Inc•Clearwater, FL
•Onsite
About The Position
This position is responsible for a variety of administrative and data management tasks related to student records, enrollment, and reporting at Pinellas Academy of Math and Science. The Registrar will maintain district and state databases, process student changes, manage cumulative records, and facilitate key processes like registration and lotteries.
Requirements
- High School Diploma or GED
- 2-3 years related experience required
Responsibilities
- Attends all District DPC meetings sharing information with administrative staff as needed
- Responsible for maintaining District/State data base
- Informs Principal of bulletins that appear on the District/State database
- Input all information required for each panel in DISTRICT/STATE DATABASE in a timely and accurate manner
- Processes changes to database only via change forms signed by Principal
- Processes changes of address in District/State database and emergency cards
- Maintains immunization updates for existing students
- Maintains accurate records for room use and class loads
- Maintains student records according to District guidelines
- Monitors and maintains all cumulative records including sign-out procedures and discard of irrelevant items according to district guidelines.
- Sends files to schools as appropriate for withdrawn students, in a timely manner.
- Files new cumulative files as they are delivered.
- Reads and distributes inter-school and district mail appropriately.
- Responsible for maintaining student enrollment
- Facilitates student withdrawals and maintains withdrawal information
- Supervises the transmittal of transcripts and other official documents related to students
- Supervises registration of students
- Maintaining updated student immunization records
- Facilitating annual lottery process
- Maintains waiting list
- Processes notification letters
- Maintains transportation records and provides copy to Facilities Coordinator
- Prepares an annual report of withdrawals and transfers, indicating the reason for each student's departure
- Maintains in-house database of students
- Works closely with Guidance Counselor insuring student schedules are accurate
- Responsible for mailing of Report Cards and other mass mailings directed to assigned class
- Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time to time assign.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
