Registrar

City of Sacramento•Sacramento, CA

20d•Hybrid

About The Position

The Center for Sacramento History seeks a part-time Registrar to support the stewardship and documentation of archival and museum collections. This position focuses on accessioning, cataloging, collections records and database maintenance, inventories, and documentation related to acquisitions, loans, and deaccessions, and other collection activities. The Registrar plays a key role in maintaining accurate collection records and supporting public access, exhibits, research requests, and collections care initiatives. This position works closely with archivists, curators, volunteers, and interns. With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

Requirements

Bachelor's Degree from an accredited college or university in art, art history, museum studies, or a related field.
Four years museum experience (preferably history) with two of the years in a museum registration department.
Knowledge of museum collections management practices, specifically museum registration and ethics.
Knowledge of principles of museum conservation.
Knowledge of museum standards and techniques for shipping artifacts.
Understanding of legal aspects of managing museum and archival collections.
Knowledge of computerized collection management software.
Knowledge of museum professional environmental standards and security practices.
Ability to set up and maintain detailed recordkeeping systems.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to communicate effectively, both orally and in writing.
Ability to work on numerous projects simultaneously and prioritize multiple and long term projects.
Ability to safely handle artifact and archival collections in a variety of media.
Ability to examine and document artifacts for physical damage and/or defects.
Ability to plan, organize, and review work of subordinates.
Ability to train, supervise, and evaluate subordinates.

Nice To Haves

Experience working with museum, archival, or special collections records and collection management databases.
Strong organizational skills and exceptional attention to detail when maintaining complex records and documentation.
Experience handling historical artifacts, archival materials, or other cultural heritage collections using accepted professional standards.
Strong communication and collaboration skills, with the ability to work effectively with staff, volunteers, researchers, and donors.
A Master's Degree may substitute for one year of required experience.

Responsibilities

Register incoming and outgoing collections.
Accession and catalog new items insuring that all documents are properly processed.
Maintain detailed inventory and accession files of the museum and archival collections, including management of collection database.
Utilize computerized collection management system to maintain accurate storage locations for all collection items.
Oversee storage of the collection to ensure that it is safe and accessible and meets American Alliance of Museums (AAM) collections storage standards.
Implement a 5-year inventory cycle as stipulated by the Collection Management Policy.
Serve as risk manager for assessing potential conservation needs of the collection.
Assess conservation proposals with the curators; identify conservation resources.
Maintain statistics that relate to the collection.
Implement deaccession policy including determining objects' legal status, tracking the deaccession process and coordinating the disposal of deaccessioned objects.
With curators, assess loan requests for artifacts in the collection.
Generate and maintain all documentation pertaining to incoming and outgoing loans including exhibition contracts, loan agreements, receipts, shipping documents, and condition reports.
Arrange for appropriate shipping and crating for incoming and outgoing loans.
Maintain or supervise maintenance of holding and processing areas (cleaning, dusting, etc.)
Supervise and train employees and volunteers in the processing of collections.
Write reports and correspondence.