Part-time Registrar

Acceleration Academies•Miami Gardens, FL

2d•Onsite

About The Position

The Registrar manages and maintains accurate student records while ensuring compliance with district and organizational requirements. The role handles enrollment, graduation, and withdrawal processes, attendance tracking, and academic records. Working with staff and community stakeholders, the Registrar supports efficient academy operations and helps students achieve their academic goals. The Registrar processes student enrollments, facilitates orientations, requests and evaluates transcripts for academic placement, maintains attendance and permanent student records, and manages course schedules. The role also aligns grades and credits to district standards, tracks state-mandated testing records, audits grade reporting, and assists students with college application documentation. Additional duties include providing administrative support for daily academy operations, preparing graduation lists and coordinating diploma processing with the district, participating in meetings and community events, collaborating with staff to resolve student-related issues, and performing other duties as needed. The work takes place in a collaborative classroom or office setting and may involve outdoor weather during events.

Requirements

Associate degree required.
At least 2 years of experience managing student records or in a related role.
Familiarity with non-traditional educational settings or alternative learning environments.

Nice To Haves

Bachelor’s degree preferred.
Strong interpersonal, organizational, and communication skills.
Proficiency with technology, including student information systems and data analysis.
Commitment to supporting disengaged students and creating opportunities for academic breakthroughs.
Experience with project-based learning, competency-based education, or similar methodologies.
Bilingual ability, with Spanish preferred.

Responsibilities

Process new student enrollments and support student onboarding.
Facilitate orientation sessions about academy policies and procedures.
Request and evaluate transcripts from prior schools to support academic placement.
Compile and maintain student attendance records in alignment with district requirements.
Update and manage course schedules and student records in compliance with academy standards.
Maintain permanent student records, including immunization and contact information.
Convert and align grades and credits to district standards and create grade sheets each term.
Track and review state-mandated testing records for graduation compliance.
Conduct grade reporting audits with staff.
Assist students with college applications by preparing and distributing transcripts and necessary documentation.
Provide administrative support for daily academy operations, including answering calls and maintaining student records.
Prepare graduation lists and coordinate with the district for diploma processing.
Participate in academy meetings and community events.
Collaborate with staff to identify and resolve student-related issues.
Perform other duties as needed to support smooth and efficient operations.