Registrar- 10 Hours per week ( to be combined with 10 hour School Data Tech Position)

Hayward Unified School District • Hayward, CA

1d • Onsite

About The Position

Under the direction of the Vice-Principal or other assigned administrator, perform complex clerical and statistical record-keeping duties related to the enrollment and maintenance of permanent school records at an assigned high school site; assure compliance with established rules, regulations, policies and procedures; register new students. This position is 10 hours per week and will be combined with a 10-hour School Data Tech Position.

Requirements

• Graduation from high school and two years of general clerical experience involving student record-keeping activities.
• Proficient in keyboarding speed and accuracy.
• Ability to read and interpret data processing printouts.
• Ability to meet schedules and time lines.
• Ability to plan and organize work.
• Ability to work independently with little direction.
• Ability to maintain confidentiality of sensitive and privileged information.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain cooperative and effective working relationships with others.
• Ability to be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others.
• Ability to operate a variety of office equipment including a computer and assigned software.
• Ability to complete work with many interruptions.

Nice To Haves

• Knowledge of modern office practices, procedures and equipment.
• Knowledge of applicable laws, codes, rules and regulations related to assigned activities.
• Knowledge of District organization, operations, policies and objectives.
• Knowledge of District registration policies and procedures.
• Knowledge of operation of a computer and assigned software.
• Knowledge of record-keeping and report preparation techniques.
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
• Knowledge of oral and written communication skills.
• Knowledge of interpersonal skills using tact, patience and courtesy.
• Knowledge of transcript evaluation and student enrollment procedures and requirements.
• Knowledge of graduation requirements.

Responsibilities

• Perform complex clerical and statistical record-keeping duties related to the enrollment and maintenance of permanent school records at an assigned high school site; assure compliance with established rules, regulations, policies and procedures.
• Participate in and oversee the registration of new students; determine eligibility of enrollment; distribute, collect and review completed registration forms including emergency cards and health records; assure accuracy and completeness of registration forms.
• Request records and transcripts for new students from previous schools; evaluate transcripts received from other schools to determine allowable credits; send records and transcripts to requesting schools; process withdrawing students.
• Establish and maintain a variety of student records including cumulative records, demographic information, disciplinary actions, grades, credits and transcripts; maintain confidentiality of sensitive and privileged information.
• Communicate with counselors, administrators and students to assure students are on track for graduation; evaluate transcripts of graduating seniors to assure graduation requirements have been met.
• Prepare eligibility lists of students for a variety of activities, competitions and financial aid from grades listed on students' permanent records.
• Receive telephone calls and provide information and assistance to students, parents, staff and the public regarding student grades, enrollment and related policies and procedures.
• Perform a variety of responsible and complex clerical duties including typing, filing and duplicating materials; type a variety of lists, forms, reports and correspondence.
• Utilize assigned student information system to input data regarding current and new students and to generate a variety of reports; troubleshoot system problems; create queries and extract data for various reports; provide training to staff in proper use of information systems and procedures.
• Order and process diplomas; prepare lists of graduates and submit to administrators, District Office and vendors for printing.
• Operate a variety of office equipment including a computer, fax machine and copier.
• Perform special projects and prepare various forms and reports on behalf of school administration; attend to administrative details on special matters as assigned.
• Maintain school site postage meter; submit purchase orders for lease payments and postage; contact postage vendors regarding low funds and obtain proper access codes.
• Greet and assist visitors at the counters as needed; answer phones and take and relay messages as appropriate.
• Perform other duties, related to the job, as assigned.

Benefits

• Health benefit costs are 100% employee paid through a pre-tax payroll deduction.
• Employees may opt out of health coverage upon presentation of proof of alternate coverage.
• Dental coverage is mandatory for all employees working 20 hours per week, or more, regardless of outside coverage.
• Less than half-time employees may participate on a voluntary basis.
• The District contributes the full premium for "employee only" dental coverage.
• Any additional premium for dental coverage will be employee paid.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED