week Registrar position)

Hayward Unified School District•Hayward, CA

23h•Onsite

About The Position

This position involves performing technical duties in the management of the student information database for a comprehensive high school. The role includes creating and maintaining the master schedule, coordinating departments to meet project timelines, and managing database accuracy to compile statistical reports for various stakeholders. This role is intended to be combined with a 10 hours/week Registrar position, and applicants must pass both exams to be considered.

Requirements

Graduation from high school
Three years experience operating a comprehensive database system.
Proficient in keyboarding speed and accuracy.
Ability to perform technical duties for the management of the student information database for a comprehensive high school.
Ability to create and maintain the master schedule for the school.
Ability to coordinate departments to comply with project time lines throughout the school year.
Ability to manage the accuracy of the database to compile statistical reports for the District Office, school administrators, Board, counselors and teachers.
Ability to maintain confidentiality of student information.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others.
Ability to prepare comprehensive statistical reports.
Ability to work independently with little direction.
Ability to operate a computer, 10-key and other office equipment.
Ability to prioritize and schedule work.
Ability to meet schedules and time lines.
Ability to verify accuracy of data input and output.
Knowledge of student information system, spreadsheet and data processing systems.
Knowledge of graduation requirements, high school curriculum and other District and school policies related to the enrollment of students.
Knowledge of operation of a computer and other office equipment.
Knowledge of interpersonal skills including tact, patience and courtesy.
Knowledge of oral and written communication skills.
Knowledge of correct English usage, punctuation, spelling and grammar.
Knowledge of statistical record-keeping and report-writing techniques.
Knowledge of basic mathematical calculations.

Responsibilities

Perform technical duties in the management of the student information database for a comprehensive high school.
Manage the accuracy of the database to compile and develop statistical reports for the District Office, school administrators, Board, counselors and teachers.
Maintain confidentiality of student information.
Manage the school database by enrolling new students' data and maintaining addresses and phone numbers current on students.
Update student schedules to assure data is current.
Input and maintain the master schedule into the computer system.
Input the students' course requests.
Run scheduling simulations.
Correct and modify student schedules for the next year.
Prepare student schedules for distribution to students at the beginning of each term.
Provide reports, labels, spreadsheets and other documents as needed for school personnel.
Prepare a variety of reports and assure accuracy of data.
Prepare reports for outside agencies including educational institutions as requested.
Assist in analyzing transfer students' transcripts and prepare site transcripts to include related information as assigned.
Meet with students and schools to clarify grade report, credits and class related information.
Coordinate departments to comply with project time lines throughout the school year.
Monitor teachers in reporting grades via web; review for errors; print reports and make corrections as needed.
Generate report card reports and distribute to Principal and staff.
Schedule and maintain the School Service Program for student aides by taking teacher requests and matching them with students in the program and then recording their grades.
Maintain records on students on caregiver affidavits and intra- and inter-district transfers.
Reclassify students who have not met the required amount of units to continue into the next grade level.
Review student transcript and enter reclassified students into the database.
Prepare calendar for scheduling.
Obtain corrections to the program planning guide from department chairpersons.
Update the program planning guide and send it out for publishing.
Create course selection sheets for students to choose classes.
Assure materials are available according to established time lines.
Communicate with staff and parents in person or on the telephone to exchange information, resolve issues or concerns and coordinate activities.
Assist staff and others in the proper operation of the system.
Operate a computer and assigned office equipment.
Troubleshoot equipment or software malfunctions and perform minor maintenance as needed.
Assist counselors and others in accessing data in the student computer system.
Assist others with special projects utilizing the student information system.
Attend advisory meetings and others as requested.
Perform other duties, related to the job, as assigned.

Benefits

Full-time employees are required to purchase medical health benefits.
Half-time and less than half-time employees may participate on a voluntary basis.
Health benefit costs are 100% employee paid through a pre-tax payroll deduction.
Employees may opt out of health coverage upon presentation of proof of alternate coverage.
Dental coverage is mandatory for all employees working 20 hours per week, or more, regardless of outside coverage.
Less than half-time employees may participate on a voluntary basis.
The District contributes the full premium for "employee only".
Any additional premium will be employee paid.

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