26-27 SY Registrar/Treasurer
About The Position
The School Registrar is responsible for maintaining accurate student records and ensuring all enrollment, withdrawal, and records management processes are compliant, efficient, and family-friendly. Reporting to the Dean of Operations, the Registrar plays a critical role in supporting enrollment, FTE reporting, and audit readiness. This role requires strong attention to detail, organization, and customer service, ensuring that all student data is accurate, complete, and up to date at all times. The School Treasurer is responsible for managing all campus-based financial transactions and ensuring accurate, compliant, and transparent handling of school funds. Reporting to the Dean of Operations, the Treasurer plays a critical role in maintaining financial integrity through proper cash handling, record-keeping, and adherence to internal controls. This role requires a high level of trust, attention to detail, and consistency to ensure all financial processes align with organizational and state guidelines.
Requirements
- High school diploma required
- Strong communication and customer service skills
- Alignment with SMART Management & BridgePrep Academy’s mission and values
- Successful completion of a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse
Nice To Haves
- Associate’s or Bachelor’s preferred
- 1–2 years of administrative or school office experience preferred
Responsibilities
- Process all student enrollments, withdrawals, and transfers accurately and in a timely manner.
- Maintain complete and compliant cumulative records for all students.
- Ensure all required documentation is collected, verified, and properly filed.
- Manage student information systems and ensure data accuracy (demographics, schedules, records).
- Support accurate FTE reporting by ensuring student records meet state and district requirements.
- Prepare and maintain documentation for audits and compliance reviews.
- Partner with the Dean of Operations to ensure 100% compliance with reporting deadlines.
- Serve as a primary point of contact for families regarding enrollment and records.
- Provide a welcoming, professional, and responsive experience for all families and visitors.
- Support families with registration processes and required documentation.
- Maintain confidentiality and professionalism when handling student information.
- Assist with front office operations as needed (phones, visitors, communication).
- Support student scheduling and class roster updates.
- Collaborate with school staff to ensure accurate student information across systems.
- Support special projects related to enrollment, audits, and reporting.
- Manage all on-campus collections including fundraisers, field trips, and other payments.
- Issue receipts and maintain accurate records for all transactions.
- Ensure secure handling and storage of cash at all times.
- Maintain accurate financial logs, ledgers, and reconciliation reports.
- Track all incoming and outgoing funds with proper documentation.
- Ensure alignment between receipts, deposits, and financial records.
- Follow all financial policies, procedures, and internal control protocols.
- Ensure proper documentation and approval processes are followed for all transactions.
- Support audit preparation and ensure all records are audit-ready.
- Maintain strict confidentiality and accountability for financial information.
- Process purchase requests and ensure proper documentation and approvals are in place.
- Track purchase orders, invoices, and payments.
- Support staff with reimbursement processes and required documentation.
- Provide excellent customer service to families and staff.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
